EARLY BILLING NOTICE: All billings, corrections, or back billing for pay periods 626 and earlier must be submitted prior to 4:00pm on Thursday, December 29th. Payroll will run early at 4:00pm on Thursday, December 29th due to State holidays to allow for payment on January 6th. Any billings submitted after 4:00pm will process in the following week's payroll run on January 6th.
If you are a licensed or registered child care provider, or wish to become one, we encourage you to take advantage of our information and resources to help you provide quality care.
If you provide care for a child receiving child care assistance from the State, use these resources to help you through the billing and payment process.
Unlicensed Child Care Providers are adults, age 18 or older, who are enrolled to provide child care for up to four children at a time (or six children, if all children are siblings, sibling groups, or living at the same address). Unlicensed providers can provide care in their own home or the child's home if they are related by blood, marriage or adoption as a:
- Aunt/Great aunt
- Uncle/Great uncle
Unlicensed Child Care Providers who are not related to the child can only provide care in the child's home. You must meet requirements and apply to become an unlicensed provider in order to receive assistance payments for a child that you care for. Go to the Unlicensed Provider Application to begin the process.
FREQUENTLY ASKED QUESTIONS
If you wish to be licensed as a child care center/group child care home or registered as a family child care home, call the Bureau of Community Health Systems (BCHS) toll free at 1-866-685-0006 or visit: www.michigan.gov/michildcare
If you’re currently a licensed provider and wish to accept an MDHHS CDC subsidy-eligible child(ren) into your program, you will need to complete the DHS-4025, Provider Verification form (located in the Parent Forms and Publications section of this website), selecting you as their provider. They will submit the form to their MDHHS eligibility specialist. No other forms are necessary.
For reimbursement, please go to the Provider Resources section of this webpage and review the I-Billing instructions and Billing help information.
You must meet eligibility requirements to become an unlicensed provider in order to receive assistance payments for a child that you care for. To begin, complete an application, which can be found below or call 1-866-990-3227.
To be paid, you must submit billing information to the Department using I-Billing (Internet Billing). You will need to know:
- Your provider ID number.
- Your personal identification number (PIN).
- The pay period number (see Payment Schedule).
- The number of hours the child(ren) were in care while the parent attended his or her authorized activity (using your time and attendance records).
Payments are based on the parent's eligibility and the child's attendance. Providers submit their billing to the Department every two-weeks and are paid every two weeks. The estimated check mailing date and Electronic Funds Transfer (EFT) deposit dates are listed on the CDC Payment Schedule. Provider billing information submitted after the deadline, but within seven days of the deadline, will be paid the following week.
- Unlicensed Provider Enrollment Checklist
A checklist to assist completing the CDC Unlicensed Provider Application.
- Required Documents/Verifications for Unlicensed Providers
Use this checklist to assist you in submitting the Unlicensed Provider Application.
- Child Development And Care Unlicensed Provider Application (Fillable)
Apply to become an unlicensed child care provider.
- Child Development And Care (CDC) Handbook
Includes information on program rules and requirements that you are required to follow.
- CDC Daily Time And Attendance Record
A form for provider to keep time and attendance records when the child(ren) are in care. Use of this form is mandatory for CDC unlicensed providers.
- CDC 2017 Payment Schedule
- I-Billing For Providers Most Frequently Asked Questions
Frequently asked questions for providers using the I-Billing (online) system.
- Provider Training Modules
There are three training modules available for providers to view. These modules have been developed as a resource for providers based on feedback received from program administrators, providers, and partners across the state of Michigan. Providers are encouraged to view all three modules.
Module 1: Use of the Michigan’s Child Development and Care I-Billing System – This training provides helpful information and resources to support providers as they access the Child Development and Care, (CDC) I-Billing System.
Module 2: Strategies for Building Positive Parent-Provider Relationships – This training provides additional resources for providers in their role and helps them examine their business practices.
Module 3: Tracking Time and Attendance – This training provides support to providers as they use the I-Billing System. This module reviews how to track a child’s time and attendance properly and in compliance with the Child Development and Care Program.
Providers will receive a printable certificate of completion at the end of each training module for their records.
Note: Providers who have committed a Program Violation may be required to complete training modules before future billings may be submitted. Providers will be notified of this requirement by letter.
- Child Development And Care Limits on Total Hours of Care
CDC limits on provider billing per pay period.
- CDC Reimbursement Rates
The CDC program is a subsidy program; therefore, the actual amount paid by the Department may not cover all child care expenses.
- I-Billing For Child Care Step-By-Step Instructions For Providers
Instructions for using the Internet Billing system.
- PIN Training Webinar for CDC Providers
To assist CDC providers understand how to use the Personal Identification Number (PIN) which is required to access the CDC billing system.
- Unlicensed Provider Registration Process
A step-by-step guide to registering to be an unlicensed provider for CDC.
- Register to Receive Payments Electronically
Register to receive payments electronically through Electronic Funds Transfer (EFT).
- Provider Billing Help
Instructions for completing an Internet Billing form.
- Provider I-Billing
Child Development and Care Internet Billing.