• How to Use the Guide
The Administrative Guide to State Government presents, in either printed form or in an electronically accessible standard format, what an informed person should know about the major processes through which State government operates.

• Feedback and Questions
Please report comments, problems or questions regarding this guide to:

• Current Administrative Officers 
Current list of Administrative Officers for each department.

• Pending Additions and Revisions to the Guide
Listed below are proposed additions and revisions to the Administrative Guide to State Government. These procedures have been circulated to affected state agencies and departments.

• How to Use the Guide

• Feedback and Questions

• Current Administrative Officers 

• Pending Additions and Revisions to the Guide

• POLICY 0110 Facilities 

• 0110.01 Surplus Real Property 

• 0110.02 Allocation of Fire Protection Funds 

• 0110.03 Facility Leasing 

• 0110.04 Allocation of Project Funding 

• 0110.05 Purchase of Real Property 

• 0110.06 Facility Studies 

• 0110.07 Construction of New Buildings/Facilities 

• 0110.08 Additions or Renovations 

• 0110.09 Professional Services (Major Projects) 

• 0110.10 Professional Services (Minor Projects) 

• POLICY 0210 Facilities Administration 

• 0210.01 Facility Operations and Maintenance Management 

• 0210.02 Office Space Standards 

• 0210.03 Modular Furniture Request 

• 0210.04 Modular Furniture 

• 0210.05 Space Modification 

• 0210.06 Conduct on State Property 

• 0210.07 Parking on State Property 

• POLICY 0220 Lost, Unclaimed or Abandoned Personal Property 

• 0220.01 Disposition of Property 

• POLICY 0240 Emergencies/Disasters 

• 0240.01 General or Isolated Emergencies 

• 0240.02 Executive Branch Coordination and Response 

• 0240.03 Requests for Emergency Assistance 

• 0240.04 Emergency Management Training 

• 0240.05 Generator Power 

• 0240.06 Internal Building Closures 

• 0240.07 External Building Closures 

• POLICY 0250 Security 

• 0250.01 Security Measures at State Facilities 

• 0250.02 Security at State Auctions 

• 0250.03 Security at Public Meetings 

• 0250.04 Polygraph Examinations 

• 0250.05 Criminal Investigations 

• POLICY 0260 Training and Training Facilities 

• 0260.01 State Certification 

• 0260.02 Use of Michigan State Police Training Academy 

• POLICY 0310 Mail 

• 0310.01 Preparation of Outgoing Mail 

• 0310.02 Use of Interdepartmental Mail System 

• 0310.06 Transportation Services 

• 0310.07 Mailing Services 

• POLICY 0320 Public Forms 

• 0320.01 Forms Management Programs 

• 0320.02 Forms Design Standards 

• 0320.03 Annual Forms Management Status Reports 

• POLICY 0330 Printing 

• 0330.01 Printing and Copying Requirements and Approval Process 

• 0330.02 Obtaining Printing 

• 0330.04 Uniform Letterhead Formats 

• 0330.05 Uniform Business Card Format 

• POLICY 0340 Materials Management Services 

• 0340.02 Agency Forms and Publications 

• 0340.03 Warehousing and Storage Services 

• 0340.04 Treatment of Federally Donated Property 

• 0340.05 Disposal of State Agency Property 

• 0340.06 Paper Recycling 

• 0340.07 Destruction of Confidential Records 

• POLICY 0410 Motor Vehicles 

• 0410.01 State Government Motor Vehicles - General Responsibilities 

• 0410.02 State Motor Vehicle Assignment 

• 0410.03 Motor Vehicle Use - Special Approvals 

• 0410.04 Motor Vehicle Use - General Provisions 

• 0410.05 Billing for State Motor Vehicle Use 

• 0410.06 Motor Vehicle Use Termination 

• 0410.07 Use of Privately Owned Vehicles 

• 0410.08 Physical Examination Requirements 

• POLICY 0420 Travel 

• 0420.01 Standardized Travel Regulations 

• 0420.03 Travel Reimbursement for Mandatory Second Opinion 

• POLICY 0430 Moving 

• 0430.01 Payment of Household Moving Expenses 

• POLICY 0440 Motor Vehicle Air Bag Deactivation 

• POLICY 0510 Purchasing 

• 0510.01 Delegated Purchase Authority for Supplies, Materials, Equipment, Printing and Services 

• 0510.04 Pharmaceuticals 

• 0510.05 Shipments 

• 0510.12 Procuring Office Supplies 

• 0510.15 Procuring Direct Human Services and Medical Services - General 

• 0510.17 Procurement Card Usage 

• 0510.18 Obtaining a Procurement Card 

• 0510.19 Procurement Card Policy on Minimum Usage 

• 0510.20 Procurement Card Purchase Review and Reporting 

• 0510.21 Mandated Payments on Procurement Card 

• 0510.22 Procurement Cards, Special Use 

• 0510.30 Procurement Request 

• 0510.31 Statement of Work - Pre-Award 

• 0510.32 Solicitation Process - Pre-Award 

• 0510.33 Evaluation Procedure - Pre-Award 

• 0510.34 Joint Evaluation Committee Procedure (JEC) - Pre-Award 

• 0510.35 Award Recommendation - Pre-Award 

• 0510.36 Award, Finance and Claims & State Administrative Board for Purchasing Operations -- Pre-Award for New Purchase, Post-Award for Amendment 

• 0510.37 Agency Contract Compliance Inspectors and Administrators - Pre-Award and Post-Award 

• 0510.38 Emergency Purchase - Post-Award 

• 0510.39 Purchasing Alliance Program (PAL) 

• 0510.43 Purchase of Rubbish Removal Services 

• 0510.44 Purchase of Janitorial Services 

• 0510.45 Purchase of Printing Services 

• 0510.47 Purchasing Code of Professional Ethics 

• POLICY 0610 Contracting 

• 0610.01 Contracting and Conducting a Post Award Conference (Kick-off Meeting) 

• 0610.02 Advice of Change Processing - Post-Award 

• 0610.03 Vendor Performance - Post-Award 

• 0610.04 Purchase Termination/Cancellation - Post-Award 

• POLICY 0620 Administrative Board 

• 0620.01 Obtaining State Administrative Board approval 

• 0620.02 Submissions to the Finance and Claims Committee 

• POLICY 0630 Consulting 

• 0630.02 Internal Consulting Services 

• POLICY 0710 Function / Program / Activity Analysis 

• POLICY 0810 Risk Management 

• 0810.03 Obtaining Insurance or Risk Management-Related Services and Associated Fees. 

• POLICY 0820 Insurance 

• 0820.01 Insurance Coverage of State Owned Property 

• 0820.02 Worker's Disability Compensation Claims Procedures 

• POLICY 0910 Records Management 

• 0910.01 State Government Records 

• 0910.02 Records Retention and Disposal Schedules 

• 0910.03 Transferring Records 

• 0910.04 Access to Stored Records 

• 0910.05 Disposing of Records 

• 0910.07 Storing Magnetic Media 

• 0910.08 Microfilming Records 

• POLICY 0920 Archival Preservation of Records 

• 0920.01 Management of Records of Permanent Value to the State and Its Citizens 

• 0920.02 Direct Transfer of Archival Records to the State Archives of Michigan 

• 0920.03 Access to Records in the Custody of the State Archives of Michigan 

• 0920.04 Electronic Records 

• POLICY 0930 Historic Preservation 

• 0930.01 Surplus Buildings 

• 0930.02 Disposition of Surplus of Historical Significance 

• 0930.03 Review and Compliance in Historic Preservation 

• POLICY 1010 Administrative Policies and Procedures 

• 1010.01 Inclusion of Information in Administrative Guide to State Government (Guide) 

• 1010.03 DTMB One-time Instructional or Temporary Administrative Procedures 

• POLICY 1110 Budget Process 

• POLICY 1210 Accounting 

• 1210.01 Charges for Support of Civil Service (CS), and Employer's Contribution for Retirement 

• 1210.03 Use of Another Department's Account 

• 1210.04 Depositing Cash Receipts 

• 1210.05 Emergency Vendor Payments 

• 1210.06 Federal Funds 

• 1210.07 Federal Pass-Through Funds 

• 1210.08 Indirect Funds 

• 1210.09 Financial Reporting Outside the Comprehensive Annual Financial Report (CAFR) 

• 1210.10 Gifts/Donations 

• 1210.11 Imprest Cash 

• 1210.12 Inter-Account Bills (IAB's) 

• 1210.13 Usage of the State Telephone System by State Employees 

• 1210.14 Non-Classified Employees 

• 1210.15 Vendor Registration 

• 1210.16 Reinstatement of Annual Leave 

• 1210.17 Returned Checks 

• 1210.18 Social Welfare Checks 

• 1210.19 Stop Payment 

• 1210.20 Time and Attendance Reports 

• 1210.22 Unrecorded Obligations for Prior Fiscal Years 

• 1210.23 Centrally Prepared Warrants 

• 1210.25 Undeliverable Warrants 

• 1210.26 Voided Vendor Warrants 

• 1210.27 Year-End Closing 

• 1210.28 1099 Reporting 

• 1210.30 System Data Fixes 

• 1210.31 Centrally Controlled Profiles in the State's Accounting System (MAIN FACS) 

• POLICY 1220 Payroll Deductions and W-2 Reporting Requirements 

• 1220.01 Educational Assistance 

• 1220.02 Garnishments, Levies and Wage Assignments 

• 1220.03 Moving Allowances 

• 1220.04 Organization Dues 

• 1220.05 Payroll Deductions 

• 1220.06 Payroll Warrant Distribution 

• 1220.07 Personal Use of State Provided Vehicles 

• 1220.08 Settlement Payments 

• POLICY 1230 Retention on Fees 

• 1230.01 Witness Fees/Travel Expenses 

• 1230.02 Jury Duty/Fees Received 

• POLICY 1240 Transfer of Unclaimed Property 

• 1240.01 Transfer of Unclaimed Property to Escheats Division 

• POLICY 1250 Delinquent Accounts 

• 1250.01 Referral of Delinquent Accounts Receivable 

• POLICY 1260 Payment for Goods or Services 

• 1260.01 Prompt Payment for Goods or Services 

• 1260.02 Credit Memos 

• POLICY 1270 Internal Controls 

• 1270.01 Reporting on Evaluations of Internal Control Structures 

• 1270.02 Internal Controls Over Cash Receipts and Refunds 

• 1270.03 Cash Advances 

• 1270.04 Inventory Control of Supplies/Materials 

• 1270.05 Physical Inventory of Equipment 

• 1270.12 Monitoring of Internal Controls Related to Information Technology (IT). 

• 1270.13 Internal Audit Plans 

• POLICY 1280 Auditor General 

• 1280.01 Auditor General Audit Process 

• 1280.02 Disposition of Audit Citations and Recommendations Made by the Auditor General 

• POLICY 1290 Revenue Operations 

• 1290.01 Bond Sales 

• POLICY 1305 Enterprise Information Technology 

• POLICY 1310 Information Standards and Planning 

• 1310.01 Information Processing Report 

• 1310.02 Information Processing Security 

• 1310.04 Standardization of Data Elements and Codes 

• 1310.06 Information Processing and System Development Requirements 

• 1310.07 Systems Development Lifecycle 

• 1310.09 Quality Assurance 

• 1310.10 Assessment, Approval and Review Procedures 

• 1310.11 Acquisition of Information Processing Resources 

• 1310.12 Mainframe Computer Information Processing 

• 1310.15 Electronic Mail Standard 

• 1310.20 Internet Domain Name Service and Naming Standard 

• 1310.22 Desktop Suite Standard 

• 1310.23 Electronic Data Interchange (EDI) Standard 

• 1310.24 Automated Licensing Systems - License 2000 

• 1310.25 Electronic Document Management and Imaging Systems (EDMS) Standard 

• 1310.26 Customer Service Center Functional Standard 

• 1310.27 Electronic Receipts Processing Standard 

• 1310.28 Electronic Receipts Authorization Software 

• 1310.29 Server Based Computing (SBC) Standard 

• 1310.30 Year 2000 Compliance 

• 1310.34 Database Management Systems (DBMS) 

• POLICY 1315 Storage of Sensitive Information on Mobile Devices and Portable Media 

• POLICY 1320 Information Access 

• 1320.01 Public Access to State Information 

• 1320.02 Traffic Crash Information 

• 1320.03 Law Enforcement Information Network (LEIN) 

• 1320.04 Criminal History Records 

• 1320.05 Criminal History Information 

• 1320.06 Firearms Records and License Information 

• 1320.07 Uniform Crime Reporting Information 

• POLICY 1325 Information Technology Security Awareness 

• POLICY 1330 Information Planning 

• 1330.01 Agency Operating Units Strategic Plans 

• 1330.03 Automated Human Resources Management Systems (HRMS) 

• POLICY 1335 Information Technology Access Control 

• POLICY 1340 Information Technology Information Security 

• POLICY 1345 Information Technology Network and Infrastructure 

• 1350.10 Authentication Requirement for Access to Networks, Systems, Computers, Databases, and Applications 

• 1350.20 Authorization Prerequisite for Access to Protected Data Resources 

• 1350.40 Access Control Criteria for Right to Use Automated Information Resources 

• 1350.90 Secure Disposal of Installed and Removable Digital Media 

• POLICY 1355 Project Management Methodology 

• POLICY 1360 Systems Engineering Methodology 

• POLICY 1365 Information Technology (IT) Product Standards Adoption, Acquisition, Development, and Implementation Policy 

• POLICY 1370 Information Technology Configuration Management 

• POLICY 1380 Project Management 

• 1380.01 Project Management Tool Standard 

• POLICY 1390 Information Technology Continuity of Business Planning 

• POLICY 1410 Telecommunications 

• 1410.01 System 85 and Voice Mail Telecommunications 

• 1410.02 State Operator Assistance 

• 1410.03 Telecommunications Consulting 

• 1410.04 Telecommunications Training 

• 1410.05 Telecommunications Repair Process 

• 1410.06 Telecommunications Directory Listing 

• 1410.07 Teleconferencing 

• 1410.08 Videoconferencing 

• 1410.12 Transmission Media Standards 

• 1410.13 Telecommunications Invoice Corrections 

• 1410.14 Personal Use of State Telephones 

• 1410.16 Novell Server Naming and IPX Network Addressing Standard 

• 1410.17 Michigan State Government Network Security Policy 

• 1410.19 Data Exchange Gateway 

• 1410.20 Client Firewall Standard 

• 1410.21 Procurement and Acceptable Usage of the State Wireless Devices by State Employees 

• 1410.88 Desktop Log-Off/System Shutdown 

• POLICY 1413 Directory Services 

• POLICY 1416 Electronic Asset Management 

• 1416.01 Electronic Asset Management Standard 

• 1460.00 Acceptable Use of State of Michigan Information Technology Resources 

• 1460.01 Using Copyrighted Material, Digital Content, and Files 

• POLICY 1510 Civil Service 

• 1510.01 Personnel Transactions and Conditions of Employment 

• 1510.02 Designation of Bargaining Units and Unit Coding 

• 1510.03 Retirement Benefits 

• POLICY 1520 State Employer 

• 1520.01 Departmental Responsibilities During Primary Negotiations 

• 1520.02 Change in a Collective Bargaining Agreement, or Other Terms or Conditions of Employment 

• 1520.03 Unit Clarification Procedures 

• 1520.04 Change in Compensation or Other Conditions of Employment 

• 1520.05 Unfair Labor Practice Actions 

• 1520.06 Legal Actions Involving a Labor Organization 

• 1520.07 Arbitrations of Major Significance 

• 1520.08 Continued Operation of Critical Functions 

• 1520.09 Secondary Negotiations and Agreements 

• 1520.10 Filing of Unfair Labor Practice Charges 

• 1520.11 Requests from Exclusive Representatives 

• POLICY 1600 Non-Discrimination 

• 1610.01 Non-Discrimination 

• POLICY 1620 Affirmative Action Plans 

• 1620.01 Preparing and Obtaining Approval of Affirmative Action Plans 

• POLICY 1630 Equal Employment Opportunity in State Contracts 

• 1630.01 Bidders and Contractors - Certificates 

• POLICY 1640 Business Certification 

• 1640.01 Certification of Businesses Owned by Persons with Disabilities 

• 1650.00 Accessibility 

• POLICY 1710 Permits 

• 1710.09 Natural Rivers 

• 1710.17 State-Owned Mineral Rights 

• 1710.18 State-Owned Aboriginal Antiquities 

• 1710.19 Archaeological Explorations on State Lands 

• 1710.20 Scientific Collectors 

• 1710.22 Environmental Permit Coordination 

• POLICY 1810 Environmental Requirements 

• 1810.12 Licensing of Food Service Establishments and Vending Machine Locations 

• 1810.14 Environmental Requirements 

• POLICY 2210 Asbestos 

• 2210.01 Removal of Asbestos and Training of Abatement Workers 

• POLICY 2220 Occupational Health 

• 2220.01 Consultation Service Available to Employers 

• 2220.02 Investigation of Employee Complaints 

• POLICY 2330 Right-to-Know 

• 2330.01 Hazardous Materials Communication 

• POLICY 2410 Michigan Statutes of General Applicability 

• 2410.01 Freedom of Information Act (FOIA). 

• 2410.02 Open Meetings Act 

• 2410.03 Administrative Procedures Act 

• 8000 Glossary