Qualified Transportation Fringe Benefits (QTFB)
You now have the ability to directly upload your QTFB receipts through HR Self-Service. This new process is quick and easy! When you submit your QTFB reimbursement claims online, there will be an option to immediately upload your PDF or image files1. This means you no longer need to submit documentation via email, fax, or mail to the Employee Benefits Division (EBD). However, you do still have this option if you choose to use it.
If you have questions regarding converting your receipt into one of the accepted file types, please review the QTFB FAQs for further details.
1 Acceptable image files to upload via HR Self-Service are JPG, JPEG, GIF, PNG, and TIF.
The QTFB program is regulated by the Internal Revenue Service (IRS) and is offered to State of Michigan employees. The program allows you to pay for eligible parking expenses and vanpool ridership fees (MichiVan only) with pre-tax dollars, via payroll deduction. In other words, the money you contribute to your QTFB account will not be taxed. For every dollar set aside, you can reduce the cost of your out-of-pocket parking and vanpool expenses.
Generally, this program is not for use if you park in a State-owned or -leased lot/ramp.
What are eligible QTFB expenses?
Non-State owned or leased parking lot/ramp (including MichiVan)
- Metered parking
Vanpool ridership fees (MichiVan only)
Enrollments must be future-dated and will always take effect the first day of the month that you choose, up to 6 months in advance. For example, enrollments made during the month of May would automatically take effect June 1, unless you select a later month.
You can enroll in the program at any time during the year. Your deduction will roll over from year to year until you stop your deduction. Participation in the program allows employees to use pre-tax dollars, up to the IRS-imposed maximum. Effective January 1, 2018 enrollees may contribute a maximum of $260 per month ($120.00 bi-weekly) to be used towards a combination of parking expenses and MichiVan eligible expenses. This amount is subject to change in future years.
How Do I Seek Reimbursement?
By following either method below:
- Login to HR Self-Service from the left menu select Benefits, Qualified Transportation, then Reimbursement Claim(s). You can then review your current account balance, submit a reimbursement claim, and upload substantiating documentation.
- Submit a Reimbursement Claim and substantiating documentation by completing the QTFB Reimbursement Claim Form CS-1779 and fax it to the Employee Benefits Division (EBD) at 517-284-0078 or mailing it to EBD at PO Box 30002, Lansing, MI 48909.
What Do I Need to Submit With My Reimbursement Claim?
Substantiating documentation (e.g., receipts, credit card or bank statements) for your QTFB expenses must include the following:
dollar amount being claimed, and
date(s) of service.
Documentation to substantiate your eligible expenses is required for all claims submitted. You will receive reimbursement ONLY if the appropriate documentation is provided. The only exception is for metered parking where a receipt is not available in the normal course of business.
Claims must be submitted in a timely manner. The deadline for submitting a claim is 180 days from the last day of the month in which the expense was incurred. Any claims submitted after this deadline will be ineligible for reimbursement.
Non-taxable reimbursements will appear on your pay warrant within 2-4 weeks from the time in which you submit your claim and substantiating documentation.
How Do I Make Changes or Stop My Deduction?
You can make changes to your QTFB deduction at any time throughout the year. To make a change, login to your HR Self-Service account, select Benefits, Qualified Transportation, then Enroll, Change or Stop from the left menu then follow the on-screen instructions. You may also make changes by faxing the CS-1776 QTFB Enrollment Form to the MI HR Service Center at 517-241-5892.
Changes will be effective the first day of the following month that you make the change unless you elect a later date, and cannot be retroactive. For example, changes made during the month of May would take effect June 1 unless you select a later month.
If you no longer wish to participate in the plan, you must stop your QTFB deduction at the end of a future pay period in which you choose. You will have 7 pay periods to either restart the deduction or claim the account balance. Otherwise, the account balance will be forfeited per IRS regulations.
Participation in the program allows employees to use pre-tax dollars, up to the IRS-imposed maximum. Effective January 1, 2018 enrollees may contribute a maximum of $260 per month ($120.00 bi-weekly) to be used towards a combination of parking expenses and MichiVan eligible expenses. This amount is subject to change in future years.
Have further questions about QTFB?
If you would like more information about the QTFB program please view the Frequently Asked Questions (FAQs) for an in depth plan overview.