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Forms FAQS

Forms FAQS

 

Why are you using only Microsoft Word?
What about importing the form into other word processing systems?
Why do I get a dialog box when I click on the link for the Word format?
How do I navigate through the form?
What do I do if I get a "Yellow band " that tells me that the macros are disabled in my document?
Why did the information I entered in a form disappear when I printed it?
Screen Readers and other Helpful Tips:

Why are you using only Microsoft Word

Microsoft Word is the word processing system in use by most of the Human Resources Offices in the state of Michigan. For those users who do not have Microsoft Word, they can use the free Adobe Acrobat Reader to view and print out the applications and forms.

What about importing the form into other word processing systems?

If you open the form in WordPerfect or Notepad or WordPad, the file opens but it does not look like the template form, which makes the form unusable.
Why do I get a dialog box when I click on the link for the Word format?

Some users have their browser options set to ask first if they want to "Open" (open the document) or if they want to "Save" (save document to your computer) or "Save As " (save document as another name) .

If your browser is set to this option, and you select "Open," the document will open in Word. All of the Civil Service forms contain macros and/or customizations from a trusted source. Therefore, select the "Enable Content " button to proceed with opening the file. You can then fill in the form and print or save it as a "template" directly from the Web. Open dialog box

If you choose the "Save" option, save the form to a Trusted Location folder (e.g., your C:,H: or S: drive). You will then be able to attach that Word Document to an e-mail to the Civil Service. This also means that you can fill in part of the application now, save it, and come back to reopen it later.
How do I navigate through the form?

The "TAB" key, or "UP" and "DOWN" arrow keys, will allow you to move around the form in order to complete it. Use the "space bar" or mouse to select a checkbox field. The form does not need to be unprotected to type in it.
What do I do if I get a "Yellow band " that tells me that the macros are disabled in my document?

First, close any documents that you have open. Click on the File then New and choose Blank Document and click on Create.. Go to File, then click on Options. Click on Trust Center, then click on the button on the lower right of the dialog box labeled, Trust Center Settings.

security dialog box

The following dialog box appears:
Make sure your macro settings are set to Enable all macros (not recommended; potentially dangerous code can run).

Once you have clicked on OK twice. Close Microsoft Word and then open it again before you open your document. If the macros will still not work, you need to get a fresh document from the MDCS Forms Web site in order for the macros to work.
Why did the information I entered in a form disappear when I printed it

First, click on Edit, then click Undo to get your information back. Check to see if the form is unprotected. The form is unprotected if you can click everywhere in the document. Click on the Add-ins Tab, then click on the Protect Document or the Protect/Unprotect Form button. You will need to click OK twice before the document is protected. If your information disappears again, your macros have been disabled. Refer to the section directly above this question to enable your macros on your machine.
Screen Readers and other Helpful Tips:

Most of the Word forms are protected, so the instructions for each form cannot be read by a screen reader while still protected. To unprotect the form, go to Unprotecting Forms Help.

Documents edited in PDF format cannot be saved or e-mailed electronically unless you have a software license with Adobe Acrobat. If you do not have a license, you must either mail the documents to the address provided on the documents, or fax them to the fax number indicated on the documents.

To enable all the form features, select the "Enable Macros" button (or "Enable Content" button in MS Word 2010 or 2013) when you open the templates (also see Enable Content Help).

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