TAMC Meeting Minutes August 2, 2023

Others Present

• Tim Colling, MTU/Local Technical Assistance Program (LTAP) (Virtual)
• Mark Holmes, DTMB (Virtual)
• Dave Jennett, MDOT (Virtual)
• Eric Mullen, MDOT
• Gloria Strong, MDOT (Virtual)
• Brad Sharlow, MDOT
• Mike Toth, MDOT (Virtual)
• Heather Hoeve, MDOT (Virtual)
• Eric Costa, MDOT (Virtual)
• Ryan Laruwe, MIC
• Nathan Hamiltion, MIC (Virtual)
• Dave Wearsch, MDOT (Virtual)
• Andy Pickard, FHWA
• Sarah Plumer, Hubbell, Roth, and Clark (HRC)

1. Changes or Additions to the Agenda
   1. J. Johnson made a motion to move New Business (agenda item 9) forward before Committee Updates (agenda item 7), B. McEntee seconded.
   2. The motion was approved by all members present.
   3. Presentation by Mark DeClercq on the Institute of Asset Management
2. Michigan Infrastructure Council (MIC) Updates by Ryan Laruwe, Executive Director
   1. R. Laruwe gave an update on many of the efforts MIC is making. He announced the Asset Management (AM) Champions started yesterday and the group is the largest so far since the creation of the program and the MIC appreciates everyone’s involvement.
   2. R. Laruwe provided an update on data efforts and explained the project portal is moving forward and a contract was signed, and the focus right now is the security plan, then they will have authorization to run program. It is anticipated to release a beta testing version this fall and a larger release in January. They are looking at the IRT data set and how to integrate between two systems.
   3. The MIC continues to work on their 30-year strategy. A workshop is scheduled next week, and they hope to the draft complete for distribution in September.
   4. R. Laruwe also mentioned efforts to work with the Governor’s office on funding and finance. They are looking at MIC budget and how they can continue to utilize funds and find ways to help both Water Asset Management Council (WAMC) and TAMC.
3. Consent Agenda
   1. J. Tubbs made a motion to approve the consent agenda items and B. McEntee seconded the motion to approve the June 8, 2023, meeting minutes and the Transportation Asset Management Plans (TAMP) Requests for Approval & Update.
   2. The motion was approved by all members present.
4. Request Approval of the Michigan Department of Transportation (MDOT) Request for Bridge Off-System Waiver for the Surface Transportation Block Grant (STBG) Program
   1. J. Tubbs made a motion and James Hurt seconded the motion to approve the letter of support for requesting approval of the MDOT request for a Bridge Off-System Waiver for the STBG Program.
   2. The motion was approved by all members present.
5. Request Approval of FY24 Budget Work Project
   1. B. Slattery made a motion and J. Tubbs seconded the motion to approve the FY24 Budget Work Project.
   2. The motion was approved by all members present.
6. Request Approval of the Center for Shared Solutions (CSS) Budget Request
   1. J. Tubbs made a motion and B. Slattery seconded the motion to approve the transfer of funds from two Budget line items to the CSS budget to complete culvert related work in fiscal year 2023.
   2. The motion was approved by all members present.
7. Data Committee
   1. B. McEntee provided an update to the council on the various items they are looking into including Traffic Signal Data, Warrantees, improving data collection efforts and how to improve how agencies report maintenance projects. The last meeting did not have all of the Council committee members present.
8. ACE Committee
   1. S. Plumer provided an update to the council on the various items ACE is working on. G. Strong provided information on the Annual TAMC conference and also announced there have been a few Award nominations submitted. E. Mullen reminded the council to submit their reimbursements before the end of the year. The last meeting did not have all of the Council committee members present.
9. Bridge Committee
   1. S. Plumer provided an update to the Council explaining the Bridge Committee did not meet in July but have been working to develop a notice to release regarding the Roadsoft update that now allows for agencies to submit their Culvert Inventory and Condition Data directly to the TAMC.
10. TAMC’s Vision and Mission Statement Revisions
    1. B. Slattery made a motion and James Hurt seconded the motion to approve the TAMC’s Vision and Mission Statement with revisions as noted below;
       1. TAMC’s Vision and Mission Statement
          1. Vision statement: A national leader, promoting asset management principles and practices, to inform investment decisions among Michigan’s transportation agencies.”
       2. Mission statement: To develop and support excellence in managing Michigan's transportation assets by:
          1. Advising the Legislature, State Transportation Commission (STC), Michigan Infrastructure Council (MIC), and Transportation Committees
          2. Promoting asset management principles and innovation
          3. Providing tools and practices for road agencies
          4. Collaborating and coordinating with Water Asset Management Council (WAMC) and other asset owners
    2. The motion was approved by all members present.
11. 2024 – 2026 TAMC Strategic Work Program Goals & Objectives
    1. J. Tubbs made a motion and Jacob Hurt seconded the motion to approve the 2024 – 2026 Strategic Work Program Goals & Objectives.
    2. The motion was approved by all members present.
12. TAMC Annual Report Presentation and Council Member Appointments at State Transportation Commission (STC) August 3, 2023, Meeting
    1. Eric Mullen, MDOT and James Hurt, MML were appointed at the August STC meeting.
13. Financial Update
    1. E. Mullen explained that invoices are starting to come in and he expects more as we near the end of the fiscal year.
14. Adjournment
    1. The meeting was adjourned at 2:33 p.m.