Michigan Disclosure Request System Privacy Notice

Effective Date: January 9, 2026 

This Privacy Notice explains how we collect, use, and share personal information about you or your organization. It applies only to the Michigan Disclosure Request System and the information collected through this system. 

If we make changes to this Privacy Notice, then the Effective Date will also be updated.

We collect information in two ways:

1. Directly from you to verify your identity and process your request such as:
• Name.
• Address.
• Phone number.
• Information unique to you or your business.
2. Automatically from the system such as: 
• Domain name and date/time of access. 
• Internet protocol (IP) address, browser type, and operating system. 
• Internet service provider (ISP) and referring/exit pages. 
• URL of the link you used to access the site. 
• Platform type and user activity. 

• To locate and share the requested Treasury documents about the relevant individual or organization. 
• Your information is only used for the purposes described in this notice. 

We follow State of Michigan IT policies and applicable laws to safeguard your data. 

We may work with third parties to provide and maintain this system. These partners must follow strict contractual agreements on handling your information. 

We comply with Michigan’s Freedom of Information Act (FOIA), MCL 15.231 et seq., while protecting your privacy. 

You can access the information you provide directly through the system. 

We manage and dispose of information per state and federal laws: 

• Records of disclosure requests (name of requestor, subject, request date, disclosure date)
• Retained for seven years. 
• Specific documentation provided to fulfill a request
• Available for 30 days after being shared with you. 

Once you submit information, you cannot withdraw consent for its storage in this system. 

To file a privacy concern, send a written request (by mail or electronically) to us with: 

1. Your name (or the affected person’s name, if filing for someone else). 
2. The right you believe was violated. 
3. The Treasury staff involved (if known). 
4. What actions you request to correct the issue. 
5. Your contact information (address and phone number). 

By Mail

Security and Data Risk Management Division
State of Michigan Department of Treasury
7285 Parsons Drive
Dimondale, MI 48821
Attn: Privacy

By Email

Treas_Privacy@Michigan.gov
RE: Privacy