FAQs

If you wish to be licensed as a child care center, group child care home or family child care home, call the Child Care Licensing Bureau (CCLB) toll free at 1-866-685-0006 or visit:  www.michigan.gov/michildcare

If you are currently a licensed provider and wish to accept a CDC scholarship-eligible child(ren) into your program, the parent will need to complete the MDHHS 4025 Provider Verification, Provider Verification form, selecting you as their provider. The parent will submit the form to MDHHS. All staff that have contact with children will also have to complete a comprehensive background check.

For reimbursement, please go to the Provider Resources section and review the I-Billing instructions and Billing help information.

You must meet eligibility requirements to become a license exempt provider in order to receive assistance payments for a child that you care for. To begin, complete a CDC License Exempt Provider Application, or call 1-866-990-3227.

A License Exempt-Related provider must meet all the following requirements:

• Be an adult who is 18 years or older.
• Must apply and/or be an enrolled provider
• Provider may care for up to six (6) children at one time.
• Provide care in the provider’s home or where the child(ren) lives.
• Be related to the child(ren) by blood, marriage, or adoption as one of the following:

• (Great) Grandparent.
• (Great) Aunt or Uncle.
• Sibling (allowable only if the provider lives at a different residence).

• Application requirements.
• Background checks.
• Initial and ongoing health and safety training.
• Capacity and location of care requirements.
• Participate in all requested monitoring visits and billing reviews

   

A License Exempt-Unrelated provider must meet all the following requirements:

• Be an adult who is 18 years or older.
• Must apply and/or be an enrolled provider
• Provider is not related to the child (as listed for related).
• Provider must provide care in the child’s home.
• Provider must pass a comprehensive background check that includes an FBI fingerprint. The provider is responsible for the cost of the background check.
• Provider must participate in an annual health and safety visit.
• Provider must complete a one-time License Exempt Provider Preservice Training (LEPPT) formerly known as Great Start to Quality Orientation (GSQO).
• Provider must complete Michigan Ongoing Health & Safety Training Refresher prior to enrollment; if previously been enrolled as a License Exempt Provider and completed LEPPT.

• Application requirements.
• Background checks.
• Initial and ongoing health and safety training.
• Capacity and location of care requirements.
• Participate in all requested monitoring visits and billing reviews

   

• Payments for licensed childcare centers, group homes, and family homes are issued directly to the provider. In order to receive CDC payments licensed providers are required to register on the State of Michigan, Vendor Self Service.
•  Licensed Exempt-Related or Licensed Exempt-Unrelated providers receive payments directly to the parent, who is then responsible for paying the provider.
•  The CDC Program does not mediate monetary disputes between parents and license-exempt providers.

   

Providers must notify families if they intend to bill for closure days. Families with multiple providers should plan for out-of-pocket costs if care exceeds authorized hours.

At the MiLogin home page and select "Forgot your password".

• Next, enter your user ID and verify you are not a robot, then select Next Step. For security purposes, you will be required to select a verification method.
• Once you select a verification method, a one-time-passcode will automatically be sent to you.
•  Input the passcode and select Next Step. Now you will be asked to create and confirm your new password.
• Or you can visit the "Forgot Milogin Password" on You tube to watch the instructions

   

Providers can use the following time and attendance record template or one that includes:

• Child(ren)‛s full name
• Day and date care was provided for the child(ren) or billed.
• Attendance records must show actual in and out times for each child.
• The parent must sign or initial daily to show they agree with the information on the time and attendance records.
• The provider must ensure their name is on the time and attendance records.

   

Providers can use the following time and attendance record template or one that includes:

• Child(ren)‛s full name
• Day and date care was provided for the child(ren) or billed.
• Attendance records must show actual in and out times for each child.
• The parent must sign or initial daily to show they agree with the information on the time and attendance records.
• The provider must ensure their name is on the time and attendance records.

   

There are many factors that may contribute to the timeline of a reissuance. Payments received by mail require a 10-business day grace period before a check can be reissued. Please wait to call CDC until the grace period has been met.

Yes, childcare providers must allow parents unlimited access to their children during care hours.

The provider agreement should outline withdrawal policies. However, provider billing must comply with CDC Handbook rules. For example, if an agreement requires a two-week notice for withdrawal but care ends without notice, the provider cannot bill CDC after the child's last day in care.

Please review the Great Start to Quality, Frequently Asked Questions handout for more information.

The fingerprint background check costs $65.50. The provider or applicant is responsible for this cost. The fingerprint background check is not required for license exempt - related providers.

To be paid, you must submit billing information to the Department using I-Billing (Internet Billing). You will need to know:

• Your provider ID number.
• Your personal identification number (PIN).
• The pay period number (see Payment Schedule).
• The number of hours the child(ren) were in care while the parent attended his or her authorized activity (using your time and attendance records).

   

Payments are based on the parent's eligibility and the child's attendance. Providers submit their billing to the Department every two weeks and are paid every two weeks. The estimated check mailing date and Electronic Funds Transfer (EFT) deposit dates are listed on the CDC Payment Schedule. Provider billing information submitted after the deadline, but within seven days of the deadline, will be paid the following week.

For license exempt providers, payments for care provided are issued directly to the parent in the form of a check in the parent’s name. The parent is responsible for paying the provider.

A person who does not pass the fingerprint checks will be denied. They will be sent a letter that explains the background check results and how to request a redetermination. They will have 30 days from the date of the letter to make a request. The address to send this request will be listed within the communication sent by the Child Care Background Check Program. The Child Care Background Check Program will then decide if the request is approved or denied.

If you are found ineligible to be a license exempt provider before your fingerprint and background check is complete, you will receive a letter from the Child Development and Care office explaining the reason for the denial. After reviewing the letter, if you have questions, you may contact 866-990-3227 for assistance.

If you are found ineligible to be a license exempt provider, you will be notified by the Child Care Background Check Program (CCBC) within the Michigan Department of Lifelong, Education, Advancement, and Potential (MiLEAP).  The notice will include the reason for your ineligibility.  Child Care Background Check Program will send you a form that tells you how to request a re-determination, in the event that this determination was made based upon inaccurate information or records. If you have questions about your fingerprint denial you may contact the Child Care Background Check Program for assistance at 844-765-2247

Payments received by mail require a 10-business day grace period before a check can be reissued. If you have not received payment after 10-business days, please contact the CDC office at 866-990-3227.

If it appears the payment amount is incorrect the provider should call Child Development and Care 866-990-3227 immediately to request the payment amount to be reviewed.

• Payments for Licensed Exempt-Related or Licensed Exempt-Unrelated providers are sent directly to the parent, who is then responsible for paying the provider.

Providers are required to report care accurately in I-Billing. If a payment error from incorrect reporting or a department error is found causing the provider payment to be more than it should have been, the amount of the overpayment to parent must be reported to CDC office, 866-990-3227 and returned to:

    State of Michigan Cashier Unit- Child Development and Care

    PO Box 30382

    Lansing, MI 48909

Make checks payable to “State of Michigan.” Include the following information with the payment:

• Parent‛s name
• Case number
• Child‛s name
• Child‛s recipient ID number
• Provider‛s name and address
• Provider ID number
• Pay period end dates of overpayment
• Reason for overpayment

Note: The information must be included with the payment. If this information is not included, payment may not be applied correctly to the balance.

A change in provider assignment requires an updated MDHHS 4025 Provider Verification completed by parent and submitted to MDHHS. This is important to ensure proper billing and payment for the parent’s selected provider.

• When ending care with a provider,
  • Notify MDHHS of the date when care ended.
  • Notify the provider indicating the last day of care.
• When adding a second provider:
  • Complete a MDHHS-4025 for both providers.
  • Notify both providers indicating you have more than one provider caring for your child(ren)

Questions about a child’s authorizations should be directed to MDHHS: 844 -464-3447

Parents are responsible for any childcare costs not covered by the scholarship, including care provided before authorization or before the provider becomes eligible for CDC payments.

The CDC Program does not intervene in those monetary disputes. It is the parent and provider’s responsibility to work together to resolve the issue.

After CDC scholarship approval, parents must submit a MDHHS 4025 Provider Verification to MDHHS. Once processed, both parents and providers receive an authorization notice (DHS-198) confirming that billing can begin.

If it appears the payment amount is incorrect the provider should call Child Development and Care 866-990-3227 immediately to request the payment amount to be reviewed.

Payments are issued every two weeks for a two-week period. The full payment schedule is available in the License Exempt Provider and Licensed Provider Handbooks. 

Payments received by mail require a 10-business day grace period before a check can be reissued. If you have not received payment after 10-business days, please contact the CDC office at 866-990-3227.

Payments received by mail require a 10-business day grace period before a check can be reissued. Please wait to call CDC until the grace period has been met.

The Department encourages licensed providers to sign up for direct deposit. Direct Deposit/Electronic Funds Transfer (EFT) prevents the chance of a lost or stolen CDC check because payment is deposited directly into the provider’s bank account

Licensed providers may sign up for Direct Deposit/EFT at the State of Michigan - Vendor Self Service page. For questions or help with this process, call the Vendor Support call center, at 888-734- 9749.

License Exempt Providers: To help with this required tax reporting, CDC providers and the parent of the child(ren) in care are mailed an Annual Statement each January showing all CDC payments made in the previous calendar year.

If the child care was provided in the home of the license exempt-related provider, the parent is NOT responsible for issuing tax forms (Form 1099-MISC or Form W-2) to the provider. License Exempt Related providers providing care in his/her own home are considered self-employed and should contact a tax professional or the IRS for further questions and guidance.

License Exempt Providers: License exempt-related and license exempt-unrelated providers may request duplicate Annual Statement of Payments for the years 2014-current tax year by calling 866-990-3227.

License Exempt Provider: 

A Personal Identification Number (PIN) will be mailed to first-time providers when:

• MDHHS has processed the MDHHS 4025 Provider Verification form authorizing the enrolled provider to provide child care. Please allow MDHHS 10 days processing time following the receipt of the MDHHS-4025 Verification form before reaching out to CDC for assistance.
• The enrolled provider has completed License Exempt Provider Preservice Training (LEPPT).

This PIN will be used to associate the provider’s MiLogin for Citizens account with their provider ID giving them access to I-Billing. For more information on creating that access, see Provider Guide for Adding I-Billing to MiLogin Account. 

Current and returning providers who have previously had PINs issued will need to access I-Billing by using MiLogin for Citizens. CDC is no longer able to reset PINs.   Please see Provider I-Billing (michigan.gov) for more information on how to associate the MiLogin for Citizens account with the provider ID number.

Licensed Provider: 

A Personal Identification Number (PIN) will be mailed to first-time providers when:

• MDHHS has processed the MDHHS 4025 Provider Verification form authorizing the enrolled provider to provide child care. Please allow MDHHS 10 days processing time following the receipt of the MDHHS-4025 Verification form before reaching out to CDC for assistance.

This PIN will be used to associate the provider’s MiLogin for Citizens account with their provider ID giving them access to I-Billing. For more information on creating that access, see Adding I-Billing to your MiLogin Account. 

Current and returning providers who have previously had PINs issued will need to access I-Billing by using MiLogin for Citizens. CDC is no longer able to reset PINs.   Please see Provider I-Billing (michigan.gov) for more information on how to associate the MiLogin for Citizens account with the provider ID number.

License Exempt Provider: 

A Personal Identification Number (PIN) will be mailed to first-time providers when:

• MDHHS has processed the MDHHS 4025 Provider Verification form authorizing the enrolled provider to provide child care. Please allow MDHHS 10 days processing time following the receipt of the MDHHS-4025 Verification form before reaching out to CDC for assistance.
• The enrolled provider has completed License Exempt Provider Preservice Training (LEPPT).

This PIN will be used to associate the provider’s MiLogin for Citizens account with their provider ID giving them access to I-Billing. For more information on creating that access, see Provider Guide for Adding I-Billing to MiLogin Account. 

Current and returning providers who have previously had PINs issued will need to access I-Billing by using MiLogin for Citizens. CDC is no longer able to reset PINs.   Please see Provider I-Billing (michigan.gov) for more information on how to associate the MiLogin for Citizens account with the provider ID number.

Licensed Provider: 

A Personal Identification Number (PIN) will be mailed to first-time providers when:

• MDHHS has processed the MDHHS 4025 Provider Verification form authorizing the enrolled provider to provide child care. Please allow MDHHS 10 days processing time following the receipt of the MDHHS-4025 Verification form before reaching out to CDC for assistance.

This PIN will be used to associate the provider’s MiLogin for Citizens account with their provider ID giving them access to I-Billing. For more information on creating that access, see Adding I-Billing to your MiLogin Account. 

Current and returning providers who have previously had PINs issued will need to access I-Billing by using MiLogin for Citizens. CDC is no longer able to reset PINs.   Please see Provider I-Billing (michigan.gov) for more information on how to associate the MiLogin for Citizens account with the provider ID number.

License Exempt Provider:

Licensed Provider: 

The Provider ID number is located on the CDC Licensed Provider Confirmation (DHS- 4481-B) that is mailed to you by MDHHS when your child care license is opened. It is also located on the Child Development and Care (CDC) Provider Notice (MDHHS – 198) that is mailed to you when a child is assigned. 

Here is the Enrollment Agreement. It can also be found under the "Billing Resources" section on the Provider page at Michigan.gov/childcare.

License Exempt Provider:

Licensed Provider: 

The Provider ID number is located on the CDC Licensed Provider Confirmation (DHS- 4481-B) that is mailed to you by MDHHS when your child care license is opened. It is also located on the Child Development and Care (CDC) Provider Notice (MDHHS – 198) that is mailed to you when a child is assigned.