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Important News, Updates, and Reminders (Updated 2/8/2024)
IBilling Update Message:
On February 10, 2024, a new feature will be available on the IBilling system that will ease provider access to information regarding case status. The feature will display on the IBilling invoice screen displaying the child’s name, assigned child benefit start date, benefit end date, total number of approved hours for child and family contribution amount. The system is set to display up to date information and will change color when the child is within 30 days of benefit end date. When the provider notices the color change indicating the upcoming benefit end date it is a good time to talk to the parent and make sure they are working with their eligibility specialist to redetermine eligibility.
Child Care Provider Billing
Child Care Providers accepting the subsidy should bill the state according to the rules in the CDC Handbook, briefly summarized below:
- License Exempt providers are instructed to bill based on a child’s attendance.
- Licensed providers are instructed to bill based on a child’s enrollment.
Note: Beginning 3/1/2024, to bill for child care subsidy, licensed providers must maintain a CDC Enrollment Agreement form (found in the CDC Handbook) or one that that includes:
- Name of child
- Effective date of schedule
- Total agreed enrollment hours
- Explanation if schedule varies
- Signature of parent
All providers should review the CDC Handbook for the complete list of rules that apply to their provider type.
Health and safety checklists and corrective action plans available for public viewing.
The Child Care and Development Block Grant Act requires that states provide information to the public that will promote informed child care choices, including provider-specific monitoring and inspection reports. Monitoring and inspection reports are already available for licensed providers through the public child care search tool. Beginning in October 2023, the health and safety checklists and corrective action plans for unrelated licensed exempt providers will be posted to the License Exempt Providers page on the Great Start to Quality website. Users will need to input a provider ID to access the reports. The family name and location of the visit will be omitted from reports prior to posting. Postings are available for a minimum of three years. More information on Health and Safety Visits can be located Health and Safety Coaching Visits Process for License Exempt - Unrelated Providers (michigan.gov)
What training do I need as a provider?
License Exempt Provider Training
Additional information regarding training opportunities and requirements is available in the CDC Handbook.
- All license exempt-related and unrelated child care providers are required to take a one-time License Exempt Provider Preservice Training (LEPPT)
- All providers must complete an Annual Ongoing Health and Safety Training each year.
- License Exempt related and unrelated providers have an opportunity to earn a higher hourly rate by completing 10 hours of Level 2 Training .
What will License Exempt Unrelated providers need to complete the fingerprint background checks?
- Background Check Consent and Disclosure (Unrelated Only)
- License Exempt Provider FBI Fingerprint Process (Unrelated Only)
What will Licensed providers need to complete the fingerprint background checks?
What do I do after I am approved as a provider?
- If approved, the parent and the provider must complete the Child Development and Care Provider Verification form (DHS-4025) and submit it to MDHHS so that the MDHHS specialist will be able to assign the child(ren). Once a child is assigned, an authorization letter (DHS-198) that shows the begin date and approved hours will be sent.
- For first time providers, a PIN letter is sent. Previously approved providers can call 866-990-3227 if you need a new PIN.
- You are ready to bill using the I-Billing system. For step-by-step instructions, see the Provider Billing Information page.
- CDC Reimbursement Details
- CDC Reimbursement Rates
- CDC 2024 Payment Schedule
- CDC 2023 Payment Schedule
- Child Care Time and Attendance Record
- Receiving Payments Electronically (Licensed Providers Only)
- Register to Receive Payments Electronically (Licensed Providers Only)
Additional Provider Resources:
- What Providers Need to do to Report a Serious Injury
- Health and Safety Visit (License Exempt Unrelated Providers Only)
Child Care Emergency Preparedness Plan
- Appendix A – Michigan Emergency Management Plan
- Appendix B - Emergency Operations Plan Template MSP EMHSD Local Jurisdiction
- Appendix C - Licensing Rules for Family and Group Child Care Homes
- Appendix D - Temporary Operations
- Appendix E - Licensing Rules for Child Care Centers
- Appendix F - MSP Family Preparedness Guide