Certain noncentral agency (NCA) employees are members of the State Employees Retirement System (SERS). Noncentral agencies do not report employee wages and hours through the HRMN payroll system as other state agencies do. In the past, the Office of Retirement Services (ORS) manually entered retirement reporting information for NCA employees. To keep each member’s retirement account up-to-date with the most current information, ORS mandated a retirement reporting policy in 2012 that requires NCA organizations to report retirement information on a pay period basis using a reusable preformatted Excel spreadsheet. In October 2013, the policy was amended to include new reporting requirements for NCAs participating in the State Employees' Retirement System Defined Contribution (DC) Plan.
| Organization No. | Agency Name | Report Using: |
|---|---|---|
| 90005 | Business Enterprise Program (BEP), DLEG | DB/DC Report Format |
| 90009 | Probate Judges | DB/DC Report Format |
| 90010 | American Legion, Department of Michigan | DB Report Format |
| 90012 | Michigan State Bar | DB Report Format |
| 90013 | Mackinac Island State Park Commission | DB/DC Report Format |
| 90014 | 36th District Court | DB Report Format |
| 90015 | Office of Wayne County Clerk | DB Report Format |
| 90019 | Third Circuit Court | DB Report Format |
Effective April 1, 2012, NCA payroll staff will submit retirement reports to ORS using a pre-formatted Excel spreadsheet. Effective October 1, 2013, NCA payroll staff will continue to submit retirement reports to ORS and also submit a Defined Contribution (DC) report to Voya Financial® for employees with a DC component plan. Note: there are two Excel spreadsheet versions, one for DB reporting only, and another for DB/DC reporting.
ORS will only accept retirement reports submitted using the pre-formatted Excel spreadsheets; information sent in any other format will be returned to the NCA to be resubmitted.
Reports are due within two weeks of the report end date. For example: if the report end date is July 13 then the report is due by July 27.
You will report the following information to ORS for all NCA employees when applicable: wages, hours, demographics, deferrals, contributions, Voya loan repayments, health, unfunded actuarial accrued liability (UAAL) employer contributions, and Tax Deferred Payment (TDP) deductions.
