CDC Provider I-Billing Notice: Due to heavy traffic volume, providers may need to refresh their internet browsers to log into the I-Billing system. Or you may wait and try again later. Thank you for your patience during this state of emergency resulting in heavier than normal internet traffic.
Child Care and COVID-19 Frequently Asked Questions for Providers
Updated March 30, 2020
On March 18, 2020, Governor Whitmer issued Executive Order 2020-21 expanding child care access during the COVID-19 emergency. The order provides, “To respond effectively to the urgent and steep demands created by this emergency, providers of health care, emergency medical services, law enforcement, and other essential services require child care services for their children, particularly when schools are closed.” For more details see Licensing and Regulatory Affairs child care page and the FAQ for providers to assist you in serving the children and families of Michigan during this state of emergency. The Centers for Disease Control (CDC) has also created a Supplemental Guide for Child Care Programs that Remain Open.
Notice of Provider Training Requirements: Child care providers have a new requirement to complete ongoing health and safety training annually. The Michigan Ongoing Health and Safety Refresher Training 2020 is currently offered online and face to face. To find the online training or a face to face training, go to www.miregistry.org and enter “Refresher 2020” in the Keywords field on the Search for Training page. Please note: A provider may take either the online training or the face to face training, but will only receive training hours for one refresher training completion per year. Details related to this training requirement are also provided in the CDC Handbook.
FREE Online Health and Safety Training is available to support licensed child care providers with meeting new health and safety licensing requirements. You can find the health and safety training at www.miregistry.org. There are two courses. Each course is four hours and covers several health and safety topics and child development. Licensed Providers that complete both courses will receive eight hours of professional development. If you have not already created an account in MiRegistry you will need to do so when you go in to sign up for training. Click on the 'create an account' option to get started.
Information and Resources - If you are a licensed child care provider, or wish to become one, we encourage you to take advantage of our information and resources to help you provide quality care.
If you provide care for a child receiving child care assistance from the State, use these resources to help you through the billing and payment process.
License exempt Child Care Providers are adults, age 18 or older, who are enrolled to provide child care for up to six children at a time. License exempt providers can provide care in their own home or the child's home if they are related by blood, marriage or adoption as a:
- (Great) Grandparent
- (Great) Aunt or Uncle
- Sibling (only if the provider and the child do not live together).
License exempt Child Care Providers who are not related to the child can only provide care in the child's home. You must meet requirements and apply to become a license exempt provider in order to receive assistance payments for a child that you care for. Go to the License Exempt Provider Application to begin the process.
FREQUENTLY ASKED QUESTIONS
A: If you wish to be licensed as a child care center, group child care home or family child care home, call the Bureau of Community Health Systems (BCHS) toll free at 1-866-685-0006 or visit: www.michigan.gov/michildcare
A: If you are currently a licensed provider and wish to accept a CDC subsidy-eligible child(ren) into your program, you and the parent will need to complete the DHS-4025, Provider Verification form, selecting you as their provider. The parent will submit the form to MDHHS. All staff that have contact with children will also have to complete a comprehensive background check.
For reimbursement, please go to the Provider Resources section and review the I-Billing instructions and Billing help information.
A: You must meet eligibility requirements to become a license exempt provider in order to receive assistance payments for a child that you care for. To begin, complete a CDC License Exempt Provider Application, which can also be found below or call 1-866-990-3227.
Q: Who do I contact for questions about Great Start to Quality (GSQ) Orientation or the Quality Rating Process?
A: For more information about GSQ Orientation or the Quality Rating process, please call 877-614-7328 or visit greatstarttoquality.org and click "Providers and Educators". For Orientation, select "Learn about Orientation". For the Quality Rating Process, select "Learn about Participating".
A: The fingerprint background check costs $63.00. The provider or applicant is responsible for this cost. The fingerprint background check is not required for license exempt - related providers.
A: To be paid, you must submit billing information to the Department using I-Billing (Internet Billing). You will need to know:
- Your provider ID number.
- Your personal identification number (PIN).
- The pay period number (see Payment Schedule).
- The number of hours the child(ren) were in care while the parent attended his or her authorized activity (using your time and attendance records).
A: Payments are based on the parent's eligibility and the child's attendance. Providers submit their billing to the Department every two weeks and are paid every two weeks. The estimated check mailing date and Electronic Funds Transfer (EFT) deposit dates are listed on the CDC Payment Schedule. Provider billing information submitted after the deadline, but within seven days of the deadline, will be paid the following week.
A: For additional details about the FBI fingerprint process, see the License Exempt Provider FBI Fingerprint Process.
A: If you are found ineligible to be a license exempt provider before your fingerprint and background check is complete, you will receive a letter from the Child Development and Care office explaining the reason for the denial. After reviewing the letter, if you have questions, you may contact 866-990-3227 for assistance.
A: If you are found ineligible to be a license exempt provider, you will be notified by the Child Care Background Check unit within the Department of Licensing and Regulatory Affairs (LARA). The notice will include the reason for your ineligibility. LARA will send you a form that tells you how to request a re-determination, in the event that this determination was made based upon inaccurate information or records. If you have questions about your fingerprint denial you may contact LARA for assistance at 844-765-2247.
Provider Forms & Publications
- License Exempt Provider Enrollment Process
Steps from enrollment to billing for license exempt providers.
- License Exempt Provider Enrollment Checklist
A checklist to assist completing the CDC License Exempt Provider Application.
- Required Documents/Verifications for License Exempt Providers
Use this checklist to assist you in submitting the CDC License Exempt Provider Application.
- Child Development And Care (CDC) Handbook
Includes information on program rules and requirements that you are required to follow.
- CDC License Exempt Provider Application (Fillable)
Apply to become a license exempt related or unrelated child care provider.
- CDC License Exempt - Parent on Site Provider Application/Annual Certification
Apply or recertify to become a child care provider where all parents remain on site.
- MI Child Care Background Check Consent and Disclosure License Exempt - Unrelated
For currently enrolled license exempt - unrelated providers who have not completed the fingerprint background check.
For enrollment of license exempt - parent on site providers and staff members who have not completed the fingerprint background check. Send to Child Development and Care - Provider Enrollment by fax to 517-284-7529, or by mail to P.O. Box 30267, Lansing, MI 48909.
- License Exempt Provider FBI Fingerprint Process
Understand the process and what individuals can do in the event of a denial due to fingerprinting.
- License Exempt Provider Serious Injury Report
Child care providers are required to immediately report incidents of serious injury or death of a child in care. Licensed providers must report according to the rules set by LARA. License exempt providers should report to MDE by completing and submitting this form.
- Child Care Time And Attendance Record
A form for providers to keep time and attendance records when the child(ren) are in care. Use of this form is mandatory for CDC license exempt providers.
- CDC 2020 Payment Schedule
- I-Billing For Providers Most Frequently Asked Questions
Frequently asked questions for providers using the I-Billing (online) system.
Notice to providers related to ongoing health and safety training requirements.
Notice to currently enrolled license exempt - unrelated providers regarding new background check and health and safety requirements.
Aviso a los proveedores actualmente inscriptos como proveedores exentos de licencia – sin relación con respecto a nuevos chequeos de antecedentes y requisitos de salud y seguridad.
Notice to licensed providers regarding changes in absence hours and child care fees.
Notice to license exempt, military and tribal providers regarding changes in absence hours.
- Health and Safety Requirements by Provider Type View new health and safety requirements, including background checks, annual visits, and training for each child care provider type.
- Provider Instructional Videos
Instructional videos are available for free to CDC providers. These videos have been updated as a resource for providers based on feedback received from program administrators, providers, and partners across the State of Michigan. To view these instructional videos, you may use this helpful step-by-step instruction guide or for Spanish guía de instrucciones paso a paso.
CDC specific instructional videos include:
Child Development and Care Provider Video #1: Building Positive Parent-Provider Relationships (4/1/2019)
Child Development and Care Provider Video #2: Time and Attendance Records (3/1/2019)
Child Development and Care Provider Video #3: Provider PINS for I-Billing (3/1/2019)
Child Development and Care Provider Video #4: How to Bill with I-Billing (3/1/2019)
Child Development and Care Provider Video #5: How to Bill for Absence Hours (3/1/2019)
Child Development and Care Provider Video #6: How to Back-Bill with I-Billing (3/1/2019)
Child Development and Care Provider Video #7: I-Billing - Other Functions (3/1/2019)
These instructional videos provide helpful information and resources to support providers with billing and payments. An EduPaths account will keep a record of the instructional videos completed.
Note: Providers who have committed a Program Violation may be required to complete instructional videos before future billings may be submitted. Providers will be notified of this requirement by letter.
- Health and Safety Coaching Visits Process for License Exempt - Unrelated Providers
Documents and information about the health and safety coaching visits for license exempt - unrelated child care providers.
- CDC Reimbursement Rates
The CDC program is a subsidy program; therefore, the actual amount paid by the Department may not cover all child care expenses.
- CDC Reimbursement Details
Details of CDC payment, including block payments, hourly payments, and other factors affecting payment.
- Absence Hour Billing Examples
Find appropriate billing examples for absence hours when using the I-Billing system.
- Child Development And Care Limits on Total Hours of Care
CDC limits on provider billing per pay period.
- I-Billing For Child Care Step-By-Step Instructions For Providers
Instructions for using the Internet Billing system.
- License Exempt Provider Registration Process
A step-by-step guide to registering to be a license exempt provider for CDC.
- CDC Policy Manuals
This document contains links to many of the current, official policy manuals for the CDC program. The CDC Handbook is a plain language summary for these manuals. Please note that some of the manuals also contain policies for other assistance programs, such as food, cash, and Medicaid.
- Receiving Payments Electronically
Information for receiving payments electronically through Electronic Funds Transfer (EFT). Only available for licensed providers.
- Provider Billing Help
Instructions for completing an Internet Billing form.
- Provider I-Billing
Child Development and Care Internet Billing.