Notice: The Department continues to work towards addressing low CDC provider reimbursement rates and ensuring that the subsidy covers expenses to meet both the parent and provider needs. On March 2 (Pay Period 905 for 2/17/2019 – 3/2/2019) we will officially be changing the structure of the CDC subsidy payments! We will be moving to a Bi-Weekly Block Reimbursement. Child care centers, group homes and family homes who bill the CDC program for more than 30 hours bi-weekly, will be reimbursed in a “block” of 60, 80 or 90 hours. Bi-weekly block reimbursement is intended to reflect how providers charge the general public for part-time or full-time care, versus hourly care. For example, if a provider cares for/bills for a child for 82 hours in a bi-weekly pay period they will be paid for 90 hours rather than 82.
Now Available—FREE Online Health and Safety Training to support licensed child care providers with meeting new health and safety licensing requirements. You can find the health and safety training at www.miregistry.org. There are two courses. Each course is four hours and covers several health and safety topics and child development. Licensed Providers that complete both courses will receive eight hours of professional development. If you have not already created an account in MiRegistry you will need to do so when you go in to sign up for training. Click on the 'create an account' option to get started.
Information and Resources - If you are a licensed child care provider, or wish to become one, we encourage you to take advantage of our information and resources to help you provide quality care.
If you provide care for a child receiving child care assistance from the State, use these resources to help you through the billing and payment process.
License exempt (formerly known as unlicensed) Child Care Providers are adults, age 18 or older, who are enrolled to provide child care for up to six children at a time. License exempt providers can provide care in their own home or the child's home if they are related by blood, marriage or adoption as a:
- (Great) Grandparent
- (Great) Aunt or Uncle
- Sibling (only if the provider and the child do not live together).
License exempt Child Care Providers who are not related to the child can only provide care in the child's home. You must meet requirements and apply to become a license exempt provider in order to receive assistance payments for a child that you care for. Go to the License Exempt Provider Application to begin the process.
FREQUENTLY ASKED QUESTIONS
If you wish to be licensed as a child care center, group child care home or family child care home, call the Bureau of Community Health Systems (BCHS) toll free at 1-866-685-0006 or visit: www.michigan.gov/michildcare
If you’re currently a licensed provider and wish to accept an MDHHS CDC subsidy-eligible child(ren) into your program, you will need to complete the DHS-4025, Provider Verification form (located in the Parent Forms and Publications section of this website), selecting you as their provider. They will submit the form to MDHHS. No other forms are necessary.
For reimbursement, please go to the Provider Resources section of this webpage and review the I-Billing instructions and Billing help information.
You must meet eligibility requirements to become a license exempt provider in order to receive assistance payments for a child that you care for. To begin, complete a CDC License Exempt Provider Application, which can also be found below or call 1-866-990-3227.
To be paid, you must submit billing information to the Department using I-Billing (Internet Billing). You will need to know:
- Your provider ID number.
- Your personal identification number (PIN).
- The pay period number (see Payment Schedule).
- The number of hours the child(ren) were in care while the parent attended his or her authorized activity (using your time and attendance records).
Payments are based on the parent's eligibility and the child's attendance. Providers submit their billing to the Department every two-weeks and are paid every two weeks. The estimated check mailing date and Electronic Funds Transfer (EFT) deposit dates are listed on the CDC Payment Schedule. Provider billing information submitted after the deadline, but within seven days of the deadline, will be paid the following week.
If you are found ineligible to be a license exempt provider before your fingerprint and background check is complete, you will receive a letter from the Child Development and Care office explaining the reason for the denial. After reviewing the letter, if you have questions, you may contact 866-990-3227 for assistance.
If you are found ineligible to be a license exempt provider, you will be notified by the Child Care Background Check unit within the Department of Licensing and Regulatory Affairs (LARA). The notice will include the reason for your ineligibility. LARA will send you a form that tells you how to request a re-determination, in the event that this determination was made based upon inaccurate information or records. If you have questions about your fingerprint denial you may contact LARA for assistance at 844-765-2247.
Provider Forms & Publications
- License Exempt Provider Enrollment Checklist
A checklist to assist completing the CDC License Exempt Provider Application.
- Required Documents/Verifications for License Exempt Providers
Use this checklist to assist you in submitting the CDC License Exempt Provider Application.
- Child Development And Care (CDC) Handbook
Includes information on program rules and requirements that you are required to follow.
- CDC License Exempt Provider Application (Fillable)
Apply to become a license exempt related or unrelated child care provider (formerly known as unlicensed).
- CDC License Exempt - Parent on Site Provider Application/Annual Certification
Apply or recertify to become a child care provider where all parents remain on site.
- MI Child Care Background Check Consent and Disclosure License Exempt - Unrelated
For currently enrolled license exempt - unrelated providers who have not completed the fingerprint background check.
For enrollment of license exempt - parent on site providers and staff members who have not completed the fingerprint background check. Send to Child Development and Care - Provider Enrollment by fax to 517-284-7529, or by mail to P.O. Box 30267, Lansing, MI 48909.
- License Exempt Provider FBI Fingerprint Process
Understand the process and what individuals can do in the event of a denial due to fingerprinting.
- CDC Daily Time And Attendance Record
A form for providers to keep time and attendance records when the child(ren) are in care. Use of this form is mandatory for CDC license exempt (formerly known as unlicensed) providers.
- CDC 2019 Payment Schedule
- I-Billing For Providers Most Frequently Asked Questions
Frequently asked questions for providers using the I-Billing (online) system.
Notice to currently enrolled license exempt - unrelated providers regarding new background check and health and safety requirements.
Aviso a los proveedores actualmente inscriptos como proveedores exentos de licencia – sin relación con respecto a nuevos chequeos de antecedentes y requisitos de salud y seguridad.
Notice to licensed providers regarding changes in absence hours and child care fees.
Notice to license exempt, military and tribal providers regarding changes in absence hours.
- Health and Safety Requirements by Provider Type
View new health and safety requirements, including background checks, annual visits, and training for each child care provider type.
- Provider Instructional Videos
Instructional videos are available for free to CDC providers. These videos have been updated as a resource for providers based on feedback received from program administrators, providers, and partners across the State of Michigan. To view these instructional videos, you may use this helpful step-by-step instruction guide.
CDC specific instructional videos include:
Child Development and Care Provider Video #1: Building Positive Parent-Provider Relationships (4/1/2019)
Child Development and Care Provider Video #2: Time and Attendance Records (3/1/2019)
Child Development and Care Provider Video #3: Provider PINS for I-Billing (3/1/2019)
Child Development and Care Provider Video #4: How to Bill with I-Billing (3/1/2019)
Child Development and Care Provider Video #5: How to Bill for Absence Hours (3/1/2019)
Child Development and Care Provider Video #6: How to Back-Bill with I-Billing (3/1/2019)
Child Development and Care Provider Video #7: I-Billing - Other Functions (3/1/2019)
These instructional videos provide helpful information and resources to support providers with billing and payments. An EduPaths account will keep a record of the instructional videos completed.
Note: Providers who have committed a Program Violation may be required to complete instructional videos before future billings may be submitted. Providers will be notified of this requirement by letter.
- Health and Safety Coaching Visits Process for License Exempt - Unrelated Providers
Documents and information about the health and safety coaching visits for license exempt - unrelated child care providers.
- CDC Reimbursement Rates
The CDC program is a subsidy program; therefore, the actual amount paid by the Department may not cover all child care expenses.
- CDC Reimbursement Details
Details of CDC payment, including block payments, hourly payments, and other factors affecting payment.
- Absence Hour Billing Examples
Find appropriate billing examples for absence hours when using the I-Billing system.
- Child Development And Care Limits on Total Hours of Care
CDC limits on provider billing per pay period.
- I-Billing For Child Care Step-By-Step Instructions For Providers
Instructions for using the Internet Billing system.
- PIN Training Webinar for CDC Providers
To assist CDC providers understand how to use the Personal Identification Number (PIN) which is required to access the CDC billing system.
- License Exempt Provider Registration Process
A step-by-step guide to registering to be a license exempt (formerly known as unlicensed) provider for CDC.
- CDC Policy Manuals
This document contains links to many of the current, official policy manuals for the CDC program. The CDC Handbook is a plain language summary for these manuals. Please note that some of the manuals also contain policies for other assistance programs, such as food, cash, and Medicaid.
- Receiving Payments Electronically
Information for receiving payments electronically through Electronic Funds Transfer (EFT). Only available for licensed providers.
- Provider Billing Help
Instructions for completing an Internet Billing form.
- Provider I-Billing
Child Development and Care Internet Billing.