There are three types of publicly funded school districts in Michigan:
- The most common type is a Local Education Agency. This is what people usually mean when they refer to a public school.
- Public School Academies or "charter school districts" are public districts established under a provision in the Michigan Revised School Code.
- Intermediate School Districts function as supporting/supervising agencies for LEAs and PSAs within their geographic boundaries. ISDs may also operate as educating entities.
All three types have the same basic state and federal reporting requirements. CEPI manages six data collection and reporting systems used to submit data to the state. You should assign at least one authorized user (we recommend at least two) for each of the following applications:
Michigan Student Data System
- MSDS is used to securely report student data, including full-time equivalency information, K-12 enrollment, supplemental nutrition eligibility, special education and more.
- MSDS General Collections (Fall, Spring and End-of-Year) are mandatory district pupil membership count and participation data collections.
- MSDS Early Childhood Collections are used to report programs in which early childhood students are participating. Specifically, you are required to report children participating in the Great Start Readiness Program, GSRP/Head Start Blended Program and the Great Parents/Great Start program. Fall EC Collection data are used with other MSDS data to report fall preschool student headcounts.
- MSDS Teacher Student Data Link Collections link students and the teacher(s) who provide instruction to them. Data reflect each student's performance in classes taken throughout the current academic year and the status of their academic report at the end of the school year.
- MSDS data are used to create the Direct Certification Report. This report identifies students who are certified as eligible for free school meals, without further application, based on information provided from the Michigan Department of Human Services. The Direct Certification Report is available in MSDS in early August and is refreshed throughout the school year to include newly matched students.
- The MSDS Early Roster Collection is an optional collection used to submit projected student enrollment for the upcoming school year. Data are used to help create the initial Direct Certification Report in the fall. The Division of Accountability Services may also use Early Roster Collection data to pre-identify students for fall assessments.
- The MSDS Request for UIC Collection lets school districts obtain and validate Unique Identification Codes for their students. UICs are used to identify students and maintain their records electronically.
- The MSDS Student Record Maintenance Collection is an optional collection used to update student record data throughout the school year. The SRM lets you submit enrollment records between general collections, submit exit records, and update student demographics and program data for assessment and accountability.
- For more information about MSDS, please see the MSDS web page.
Registry of Educational Personnel
- REP is used to securely report employment information twice a year (Fall and End-of-Year) for all employed and contracted personnel. Data collected include employee name, certification, highest degree held, and school and grade/subject assignment.
- REP data are used for teacher background checks and to produce personnel reports for the U.S. Department of Education and the State of Michigan.
- For more information about REP, please see the REP web page.
School Infrastructure Database
- SID is used to report information on bullying and victims of criminal offenses for all buildings in the district as well as the administrative office.
- SID data are reported once per year.
- For more information about SID, please see the SID web page.
Financial Information Database
- FID is used to report annual financial reports, balance sheets, revenues, district expenditures and school expenditures.
- FID is also used by districts to report SE-4094 data (the Transportation Expenditures Report).
- FID data are reported once per year.
- For more information about FID, please see the FID web page.
Educational Entity Master
- The EEM is a database of Michigan's public and nonpublic educational entities, including official identification codes and contact information.
- The EEM is open year-round. Authorized users should regularly review/update records for their entities to make sure records are accurate and up-to-date.
- Schools also use EEM to report Days and Clock Hours information, including the instructional hours provided for each group of pupils who were enrolled and counted for K-12 membership.
- For more information about EEM, please see the EEM web page.
Graduation and Dropout Application
- GAD lets users preview (view-only) a snapshot of their school/district graduation and dropout rates, as well as student-level information.
- The data used to create the preview snapshot are pulled from the MSDS application.
- Students entering high school are assigned to a cohort, and rates are calculated by tracking individual student-level data. Reporting results are then displayed in GAD.
- For more information about GAD, please see the GAD web page.
