13.03: Detail 3 records - TDP adjustment record type codes and deduction reason codes

Adjustment record codes

• 01: Regular TDP Deduction
• 05: Positive TDP Adjustment
• 06: Negative TDP Adjustment

Deduction reason codes

01: Valid Deduction

Use this code for all deductions, including the final deduction. Anytime a deduction with a dollar amount is being reported, you must use the 01 code.

02: Agreement Suspended – Member Terminated

Use this code to indicate that the member has terminated and to initiate the 90-day window the member has to transfer the agreement to a new employer. Use this code once with a zero dollar amount and then permanently remove the record from your pay cycle report.

04: Agreement Closed – Member Deceased

Use this code once with a zero dollar amount and then permanently remove the record from your pay cycle report.

05: Agreement Closed – Member Retired

Use this code once with a zero dollar amount and then permanently remove the record from your pay cycle report.

06: Agreement Closed – Paid in Full

Use this code once with a zero dollar amount and then permanently remove the record from your pay cycle report.

07: No Deduction – Other

Use if no other reasons for not deducting are appropriate (for example, the member receives no pay over the summer).

08: No Deduction – Temporary Layoff

Use with a zero dollar amount each reporting cycle until the member resumes deductions.

09: No Deduction – Sabbatical Leave

Use with a zero dollar amount each reporting cycle until the member resumes deductions.

10: No Deduction – Weekly Workers' Compensation

Use with a zero dollar amount each reporting cycle until the member resumes deductions.

11: No Deduction – Professional Services Leave/Professional Services Released Time

Use with a zero dollar amount each reporting cycle until the member resumes deductions.

12: New Agreement – Establishing Deduction Schedule

Use this code with a zero dollar amount for new agreements/addendums until the deductions begin.

Last updated: 07/06/2016