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Camp Licensing Portal

Camp Licensing Portal

Renew/Update your License

in the Camp Licensing Portal

Licensed children’s camps and campsites are required to submit renewal applications or updates annually by May 1.

During the renewal year of the license, renewal applications need to be submitted with payment of applicable fees.

To determine if your license is within the renewal year, look at the expiration date of the license.

  • If expiration is within the current calendar year (January – December), submit a Renewal Application.
  • If the expiration date is in the upcoming calendar year, submit an Update application to update your camp operations information.

During the renewal year of the license, renewal applications need to be submitted with payment of applicable fees.  To determine if your license is within the renewal year, look at the expiration date of the license, if expiration is within the current calendar year (January – December), then the renewal applications need to be submitted. If the expiration date is in the upcoming calendar year, then an “update” of camp operations will need to be submitted through the application portal.

The Camp Licensing Portal includes required questions that need advanced preparation before beginning the portal.  Below is a check list of the items that will need to be uploaded within the portal for completion of the renewal application or update. Have these items ready for upload in either PDF or word. 

Camp Administrator Background Check Forms (1326/RI030)

if not already on file with the department.

Proof of Accreditation

if accredited by American Camping Association (ACA) or National Council of Accreditation (NCAP) Scouting America.

Field Trip Schedule

if the full camp takes trips away from the campsite.

Camp Operation Daily Schedule

Be prepared to input the camp’s operation schedule (Dates/Times of Sessions).

Camp Site/Facility Map

*Last Environmental Health Inspection (EHI) Date and Rating

*Residential Camps only

*Last Qualified Fire Inspection (QFI) Date and Rating

*Residential Camps only.

Annual Renewal Steps for Camp Licensing Responsibilities

Complete and submit the required renewal applications or updates through the application portal. Renewal fees are paid by credit card using the application portal. All license fees are nonrefundable.

The fees for renewal are listed below:

Program License (CR, CD, CV, CT)

Camper Capacity Renewal Fee
5-100 $50.00
101+ $100.00

    Site License (SR or SD)

    Camper Capacity Renewal Fee
    5-100 $50.00
    101+ $100.00

    • Complete and submit the Environmental Health Inspection Request form to your Local Health Department with appropriate inspection fee. Residential camp licensee must have an Environmental Health Inspection (EHI) completed each year. For information on how to complete an EHI see link below. Environmental Health Inspection Request Instructions and Form 
    • Review your Fire Safety Inspection to determine that it has been completed within the past two years. A residential camp licensee must have a Qualified Fire Inspection (QFI) completed within the past two years for a SITE license renewal. For more information on how to schedule your biennial QFI see link below: Qualified Fire Safety Inspection and Plan Review
    • Change of Leadership? If your camp has a change of licensee, director, program director, or camp administrator, contact the Camp Licensing Unit to request a “licensing Record Clearance” Form (BCAL 1326) with the RI-030 fingerprint form. Contact the Camp Licensing Unit