Law enforcement agencies and in-service training providers who utilize Law Enforcement Distribution (LED) funds and/or Continuing Professional Education (CPE) funds for officer training and education or other allowable supporting expenses must register their courses in the MCOLES Information and Tracking Network (MITN). See Public Act 302 of 1982 and Public Act 203 of 1965.
By registering a training/education course in MITN for the purpose of memorializing training/education for MCOLES licensed officers, you agree that MCOLES staff or representatives may monitor/observe the training, review curriculum and/or courseware, evaluate the effectiveness of the training/education, and research the foundational concepts of the training/ education presented at no cost to MCOLES. This agreement is critical to the credentialing of the Continuing Professional Education (CPE) program. MCOLES is committed to protecting participant privacy. Any data collected will be handled per applicable regulations and policies, anonymized to safeguard identities, and will not include personally identifiable information in published reports if generated.
Agencies and in-service training providers can publish their training/education courses on the MCOLES Course Registry, so the training is available for all licensed law enforcement officers in the state. Agencies also have the option of registering in-house training for only their agency. Further information on becoming an authorized in-service training provider on the MCOLES Network is available on this website on the Forms & Applications page, under the MCOLES Information and Tracking Network (MITN) Forms tab.
NOTE: An MCOLES-registered course may only be advertised as “registered with MCOLES and eligible for use of Law Enforcement Distribution (LED) funds per PA 302 of 1982 and/or Continuing Professional Education (CPE) funds per PA 203 of 1965.”
A course may not be advertised as “MCOLES-approved”.
Training under the Michigan Justice Training Fund (MJTF) Law Enforcement Distribution (LED):
Course registration is mandatory for funding eligibility through the Michigan Justice Training Fund Law Enforcement Distribution (LED). This means that monies obtained through the LED or the MJTF Competitive Grants program may not be used to pay for unregistered training.
Training under Continuing Professional Education (CPE):
Course registration and approval is mandatory for both funding eligibility and credit hours through the Continuing Professional Education Program. This means that monies obtained through CPE funding may not be used to pay for training that is unregistered and unapproved.
The course registration process for both LED and CPE involves logging into the MCOLES Information and Tracking Network (MITN) and providing the following course information:
COURSE TITLE: the name of the training.
COURSE ID: this is for your internal recordkeeping; MCOLES does not issue.
COURSE DESCRIPTION: provide a brief description of your proposed training.
INSTRUCTION HOURS: the length of the actual training time; does not include lunch or other breaks.
COMPLETION REQUIREMENTS (Knowledge Assessment): the assessment method(s) you will used to determine if there has been a transfer of knowledge between the instructor and the student.
AUDIENCE: law enforcement officers, public safety officers, etc.
COMMENT: you may use this section for any registration notes or leave it blank.
PUBLISH or DO NOT PUBLISH TO THE MCOLES REGISTRY: publishing to the MCOLES registry makes the training visible to anyone and is used when you are offering the training to outside agencies/officers. DO NOT publish is used when your training is only for your agency.
CONTACT INFORMATION: this includes detailed information for the person registering the course. Please include phone number and email address for MCOLES staff to contact you if needed.
MCOLES CURRICULUM: select from the options provided (this is where you designate a course as the Active Duty Firearms Standard or Mandated/Elected CPE). Upon review, the commission may change the selection if it doesn’t meet the specified criteria.
OBJECTIVES: this is where you will list the course Learning Objectives.
OUTLINE: this must be a topical outline, listing the major segments to be covered in the training course.
INSTRUCTOR(S) & INSTRUCTOR QUALIFICATIONS:
DATES AND LOCATIONS: enter the location where the training will be held (e.g., ABC Police Department), the state, and the begin and end dates.
SPECIAL COURSE REQUIREMENTS: Firearms and RADAR/LIDAR courses require the following additional documentation:
Course Registration Extension:
An MCOLES course registration is valid for one year from the registration date. A course can be extended a maximum of two one-year extensions if there have been no changes in course content, instructors, and hours from the original application. Otherwise, a new registration must be submitted. When a training course is eligible for an extension, a renew button will appear on the agency training list within 30-days of its expiration date. Courses must be renewed prior to the date of expiration. On its expiration date, your course will no longer be accessible to renew, and you must create a new course entry.
Michigan Justice Training Fund (MJTF) Law Enforcement Distribution (LED):
The MCOLES course registration process is directly related to the use of LED funds. Training that is approved for use of LED funds must be MCOLES registered; likewise, training which has been registered may not be automatically approved for use of MJTF funds (such as out-of-state vendors). For more information on use of LED funds, see Law Enforcement Distribution Information.
Special Use Requests:
1. LED Special Use Request (SUR) forms are required if your agency is using Law Enforcement Distribution (LED) funds to:
2. CPE Equipment Purchase Request Form and CPE Out of State Travel Request Form are required if your agency is using Continuing Professional Education (CPE) funds to:
Supplies & Equipment Definitions:
SUPPLIES: Consumable products used for the direct delivery of in-service criminal justice training which are expendable or intended for a single use or session (e.g., thumb drives, evidence collection kits, ammunition, gasoline, or facility rental), and have a single unit purchase price of less than $300.00. No prior approval is needed for the purchase of supplies for the delivery of LED or CPE registered training. However, when documenting expenditures for supplies, each cost must be itemized and have a clear description of the item or expense, the quantity to be purchased, and the unit price.
EQUIPMENT: Equipment items are durable products used only for the direct delivery of in-service criminal justice training that are non-expendable, intended for repeated use (e.g., video equipment, projectors, defensive tactics protective gear or training mats, or computer hardware), with a normal useful life of more than one year and a single unit purchase price of $300 or more. Prior approval is required for purchase of equipment for the delivery of LED or CPE registered training: a) the equipment purchase exceeds $5,000 per item, or b) total year-to-date equipment purchases already exceed 10% of the annual distribution or will do so because of the purchase in this request. When documenting expenditures for equipment, give a clear description of the equipment item, the quantity to be purchased, and the unit price.
For questions regarding In-Service Training registration please contact MCOLES at MSP-MCOLES@michigan.gov or by phone at 517-636-7867.
