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Mandatory Annual Registration Overview

Mandatory Annual Registration Overview

The MCOLES Annual Registration is a unified process that handles statutorily mandated MCOLES reporting requirements specified in MCL 28.609 through 28.609d for law enforcement agencies, as well as the voluntary registration for the Law Enforcement Distribution (LED). Participation in the MCOLES Annual Registration is mandatory for every Michigan law enforcement agency. 

The Annual Registration period runs from the first full week in January through the first full week in February.  Reporting is based on the prior calendar year’s activity.

The MCOLES Information and Tracking Network (MITN) must be used to complete the MCOLES Annual Registration. 

There are five mandatory components in the MCOLES Annual Registration process. They are: 

  • Updating the agency’s profile in MITN as needed; 
  • Verification of the agency’s MITN operators;
  • Verification of the agency officer roster; 
  • Reporting compliance with Continuing Professional Education (CPE) requirements and the Active-Duty Firearms Standard; and
  • Reporting hours worked for licensed officers.

    The agency profile identifies the agency head and other agency personnel that may routinely conduct administrative functions with MCOLES, and provides MCOLES with current contact information such as the agency address and telephone numbers. The MITN Operator verification confirms that individuals with MITN access for your agency are current or should be removed. The officer roster verification identifies every licensed law enforcement officer employed by the agency during the prior calendar year. The reporting compliance with the Continuing Professional Education and Active-Duty Firearms requirements. The report of hours worked collects the actual hours worked by each law enforcement officer employed by the agency during the reporting period.  The total hours worked by officers at an agency both confirm current employment and is the basis for the current calendar year’s CPE and LED distributions. 

    In addition to the mandatory components listed above, depending on the agency type they may also be required to complete the LED registration component to register to receive funds during the new year, and enter LED expenditures from the previous year.  For in-service training courses that were registered in MITN and training rosters entered by the training provider, the courses will pre-populate on the LED expenditures page and agencies will only need to enter the amount of LED funds expended for that course.