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Program Administration and Staffing

Flexibility in Meal Service

More and more families are adopting specialized diets or desire food that reflects the home and community cultures, is high in nutrients and low in saturated and trans-fat, added sugar, and salt. Some of these features are not easily met by programs. ISDs and local programs may adopt meal service policies allowing families to provide meals and/or snacks for their children. There are several conditions that must be met: 

  • Families must not be expected or encouraged to provide food for their child or the program. The program must continue to provide meal and snack service meeting Child and Adult Care Food Program (CACFP)/School Nutrition Program (SNP) requirements;
  • Families choosing to provide their own meals and snacks must sign an agreement stating their intent and their understanding of the requirements (for a sample form, see resources for this section);
  • When a family has signed an agreement, the program is not required to provide a meal or snack when the family is providing it, however the program must have a plan for addressing times when a meal or snack is forgotten, spilled, or insufficient;
  • All licensing requirements for food service must be met;
  • In GSRP/Head Start Blend classrooms, the highest standard from either program must be adhered to;
  • Family-style meal service must continue. Children of families who provide food intermingle with the rest of the class at snack/meals, sitting and eating with the rest of the class and participating in all other aspects of the family-style meal; and
  • Meals and snacks provided by families must also meet CACFP/SNP requirements except when documented food allergies or intolerance or family beliefs prohibit. If inappropriate foods are provided, teaching staff with the support of food service providers, program administrators, and ECS must work with families to meet the requirements or utilize the provided meals.

This added flexibility for families does not remove the requirement that families must incur no cost for program elements, unless in this case only, they choose to supply their child’s food. This guidance also does not remove the requirement to evaluate subrecipients each year on family-style meal service with nutritious food.
 

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