Skip to main content

CDC Billing FAQs 

CDC Billing Frequently Asked Questions (FAQs)

  • I have an enrolled school/preschool age child who attends when school/preschool is not in session (i.e. holidays, breaks, professional development, weather closures, school closure) may I bill full days for that child when that happens? 

    Yes, providers can bill for the hours the child is in care on the day school/preschool is closed when the parent checks the box yes on the new CDC Scholarship Enrollment Services Agreement

     

  • Licensed Provider: I currently use electronic attendance records and do not require a parent to check them in/out or have them sign daily parent signature. I have them sign it at the end of the week. Is this acceptable?

    This is not acceptable.  The parent is required to check the child in/out and sign or initial attendance daily.  

     

  • Parents have split custody week on week off and the child is enrolled with the same provider when with both parents. How should I bill? 

    If a parent has joint custody of a child, the CDC Scholarship Enrollment Service Agreement/Enrollment Agreement must clearly state this and include detailed information about how the custody schedule affects when care is needed. For example, if a parent has the child every other week and each parent uses a different child care provider during their custody time, the CDC Scholarship Enrollment Service Agreement/enrollment agreement must document this and list both providers.

     

    Providers should only bill for the days and times included in their enrolled schedule for the weeks the child is in their care. If the parent needs care during a week that is not part of the provider’s scheduled custody time, the parent is responsible for paying the provider directly for that week. Providers should explain this to the parent upfront during enrollment so expectations are clear. If the child is with the same provider both weeks the provider should bill each week based on that parents case number, this number can be found on the MDHHS-198.

  • Licensed Provider: Are we required to bill absent hours if the child is absent according to their enrollment schedule? Or, could we simply leave that day blank? 

    You are required to bill absence hours when the child is not in attendance during their enrolled schedule.

     

  • Licensed Provider:  Child’s Enrollment Service Agreement indicates they come M-F from 8am – 5pm.  The child is picked up at 2pm on Wednesday one week.  How does the provider bill the remaining 3 hours?

    The provider may bill a full day of care for early pick up only.  Absence hours start on the first day the child is not in care during a time the child is normally scheduled to attend based on CDC Scholarship Enrollment Services Agreement.  If the child is absent for a full day, absent hours must be used.