Communication

The ISD must establish and monitor systems to ensure that timely and accurate information is provided among the ISD, subrecipients, families, policy groups, staff, community partners, and potential subrecipients. Consider the following strategies:

Communication with families must be carried out on a regular basis throughout the program year, and carried out in the family’s primary or preferred language whenever possible, for example:

• Newsletters
• Focus groups or surveys
• Family conferences
• Open house events
• Local family participation group meetings and minutes 
• Web site
• Children’s progress notes

Communication with local family participation groups and the GSRP advisory structure includes the following information provided on a regular basis:

• Procedures and timetables for program planning
• Policies, guidelines, and other communications from MiLEAP
• Program and financial reports
• Program plans, policies, procedures, grant application
• Application and enrollment procedures and timelines
• Data Dashboard

Communication among staff must include mechanisms for regular communication among all program staff:

• Staff meetings
• Distribution of program quality reports
• Intranet or listserv for internal staff correspondence
• Development of subrecipient plans that includes center operations
• Updates to annual written plans
• Professional learning communities (PLCs)