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Budget and Financial Guidelines
ISD Budget Detail

ISD Budget Detail

ISDs will complete a program and transportation budget (if applicable) within the Program Implementation Plan (PIP). The program budget should include funding to support transportation to and from school when those costs exceed the transportation allocation. The budget for curriculum funding is reported within NexSys. Start up grant budget documentation must be maintained locally by the ISD and submitted to MiLEAP via provided Final Expenditure Report Excel templates.

Budget descriptions must be clearly stated to ensure consistency and faster budget approval. The ISD must ensure that all expenditures are allowable. Each entry must provide clear information to determine the allowability of planned expenditures. Detailed items must be reasonable for the quality of the project activities proposed, include appropriate function and object codes, and, in total, not exceed the maximum administrative costs allowable, where applicable. Items reported under Purchased Services must clearly identify personnel, materials, or services. Salary and benefit descriptions along with the number of hours/FTEs must be included for each category of employee.

An ISD or consortium of ISDs may withhold funds for operating GSRP. These may include programming, administrative and outreach and recruitment. ISD administrative costs are capped at 4% of the total grant amount. Outreach and recruitment costs are capped at 2% of the total grant amount. The withholding rate must be applied consistently to all GSRP subrecipients depending on the services provided by the ISD to the individual subrecipient. 

ISDs cannot retain GSRP funds from subrecipients if the agreement with the subrecipient excludes or waives the provision of specific services by the ISD. For example: 

If by contract or waiver, the subrecipient does not receive printing or marketing services, funds for those services cannot be retained from the subrecipient’s contract by the ISD.