Emergency Solutions Grant (ESG) Program

In support of the Campaign to End Homelessness in Michigan, changes to the Emergency Solutions Grant (ESG) program promote Housing First through prevention and rapid re-housing activities. Therefore, at a regional and community level it is essential for all working with those in poverty and homelessness to recognize the proven need to move from a shelter based program to a Housing First program where prevention and rapid re-housing are key.

POLICY AND PROCEDURES

ESG Policy and Procedures
BOS Coordinated Entry Policy and Procedures

2018-2019 NOFA & APPLICATION MATERIALS

NOFA 2018-2019
Application 2018-2019
Exhibit One 2018-2019
Pay for Performance Report Guidance

HOMELESS PREFERENCE WAITING LIST TRAINING MANUALS

Pre-application Entry Guide
Recertification Process Guide
Recertification System Guide (Applicant Portal)

MATT 2.0 GUIDES

Partnership Profile User Guide
Adding Staff to Partnership Profile User Guide
Grantee ESG Application Guide
Grantee ESG FSR User Guide
Grantee Amendment Guide

CLIENT FILE FORMS

• No. 2 – Homeless Certification
• No. 3 – At Risk of Homelessness Certification
• No. 4 – Disability Certification
• No. 5 – Self-Certification
• No. 6 – Waiver of SER Denial Letter
• No. 7 – Staff Affidavit
• No. 8 – Verification Tracking of Income
• No. 9 – Verification of Income
• No. 10 – Calculation Worksheet
• No. 11 – Request for Lease Approval
• No. 12 – Rent Reasonableness
• No. 13 – Notice of Inspection
• No. 14 – Habitability Standards
• No. 15 – Inspection Deficiencies Notice
• No. 16 – Delayed Exterior Repair
• No. 17 – Owner Certification Lead Paint
• No. 18 – Summary Notice of LBP Risk Assessment
• No. 19 – Disclosure of Information on LBP
• No. 20 – Request for Taxpayer ID
• No. 21 – Rental Assistance Agreement
• No. 22 – Homeless Preference Waiting List for HCV Training Certification

OTHER REQUIRED FORMS

• HUD Equal Access Rule Fact Sheet

GRANT MANAGEMENT MATERIALS

Cost Allocation Plan Model
Conflict of Interest Certification
Consumer Satisfaction Survey
FSR Billing and Reporting Policy - Effective January 1, 2018
Housing Plan (Hard Copy)
Memorandum of Understanding
Monitoring Packet - Fiduciary
Monitoring Packet - Sub Grantee
Monitoring Client File Checklist
ESG Timesheet Example

RESOURCES

MSHDA Pay for Performance CoC Outcome Report FAQ
Homeless Definition
Utility Allowance Schedule - Effective January 1, 2018
ESG Income Limits - Effective April 1, 2018
Fair Market Rent - Effective October 1, 2017
Policy Bulletin #2 - Fair Housing
Policy Bulletin #3 - Lead Paint
Fair Housing Policy Template
State Schedule of Travel Rates

MEMORANDUMS

• 2018 Memorandums

WEBINARS AND/OR RECORDINGS

• 4/18/2018 NOFA Webinar

As you may know, cases of fraud in the use of state and federal housing dollars are not uncommon. Fraud prevention and detection is a part of every agency's responsibility. In an effort to prevent fraud, MSHDA is asking all agencies using ESG to have an active Fraud Policy that works to prevent fraud and addresses how fraud will be handled if it occurs.

Please visit the following websites to help develop your own Fraud Policies and Guidelines and once completed, please provide to each staff member and to your MSHDA Homeless Assistance Specialist.

• HUD's Office of Inspector General at: http://www.hudoig.gov/fraud-prevention
• The Association of Certified Fraud Examiners at: http://www.acfe.com
• The American Institute of CPAs at: http://www.aicpa.org