DTMB has multiple Boards and Commissions for which they have administrative oversight.
DTMB Reports to the Michigan legislature organized by fiscal year
The State Administrative Board has general supervisory control over the administrative activities of all state departments and agencies.
Information technology (IT) Policies document the DTMB's authority to establish Standards and Procedures in the specified areas.
At the heart of the DTMB organization are the fundamental governance elements that define the department's authorities, processes, and procedures
The Administrative Guide to State Government presents what an informed person should know about the major processes of state government .
The Archives of Michigan is responsible for preserving the records of Michigan government and other public institutions. The collections also include documents, maps, photographs and film from private individuals and organizations.
Cybersecurity information for the state of Michigan and resources for the public. Featuring educational and support information for local government, schools and more.
The State of Michigan Geographic Information Systems (GIS) and Mapping Site provides access to GIS data, and information across the GIS community in Michigan.
DTMB Delivery Services provides comprehensive transport services tailored to the needs of each customer as well as ID Mail and moving services.
DTMB Mail and Delivery Services offers a full range of automated and manual mail handling and delivery services.
The DTMB Real Estate Division provides real estate and occupancy services for State of Michigan agency needs.
Information and services for local government agencies about managing records and data in the most effective, cost efficient, and legally compliant manner.
The State of Michigan’s Enterprise Risk Management (ERM) section is responsible for insuring and protecting the people, property, and activities of state government.
Details on state surplus property, auctions, and eligibility for federal surplus programs.
Information for state employees and vendors, including hotel listings, travel rates, forms, and regulations.
Design & Construction Information
The Contract Connect website provides info to vendors interested in doing business with the State of Michigan. Contract Connect is managed by State of Michigan Procurement.
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Information about Retention and Disposal Schedules for state government is available online at inside.michigan.gov/recordsmanagement. This intranet page is only accessible to state employees. Please contact Records Management Services at recordscenter@michigan.gov if you need additional information.
Retention and Disposal Schedules identify the records that are maintained by government agencies, regardless of format. Schedules define how long records need to be retained, and they specify if/when records can be destroyed. Local government schedules are approved by the agency, Records Management Services (DTMB), Archives of Michigan (DTMB), and the State Administrative Board. Approved schedules provide the only legal authority to destroy public records. If a local government agency has records that are not covered by an approved general schedule, they must prepare and submit an agency-specific schedule. Below are the instructions.
1. Conduct an inventory of all records or records series created or maintained by the agency. See instructions. Note: agency-specific schedules only need to cover records that are not covered by an approved general schedule, or records that the agency wants to retain for a different amount of time than what is approved by a general schedule.
2. Fill out the Record Inventory form with the proposed record series.
| Item # | Record Series Title | Record Series Description | Retention Period |
|
Agency should assign a unique number to each record series listed on the schedule for reference purposes. |
A record series is a group of records that are maintained together to document a business process or activity. Provide a title for the record series. |
First, describe why these records are created and what activity they support. The first sentence of the description should say, "These records document ...". Next, list the types of documents typically found in the files, or the major data fields in the database. The second sentence of the description should say, "They may include, but may not be limited to, ..., ..., and ....". |
Identify how long the records need to be kept. Format the retention period as follows: RETAIN UNTIL: [What event or activity triggers the clock on the retention period?] PLUS: [How long are the records needed after the trigger? Days, months years?] THEN: [Are the records destroyed or transferred to the Archives of Michigan at the end of the retention period?] |
3. Fill out the Local Government Contact Information form. Send both the completed Record Inventory and Local Government Contact Information forms to DTMB Records Management Services via email at recordscenter@michigan.gov for review.
4. When the draft is ready for approval, DTMB Records Management Services will use the State of Michigan eSignature tool to send the schedule to the agency representative for signing. The agency contact person will be notified when the schedule is approved.
5. Distribute the newly approved schedule to affected employees and establish a routine for disposing the records according to the provisions of the schedule.
Updated 8-13-2024
