How to Request Insurance Coverage

Heavy Equipment Rentals

When a state agency rents heavy equipment, the rental company typically requires proof of insurance.

State agencies must contact DTMB-RiskManagement@michigan.gov to request coverage for a heavy equipment rental. The following information must be included with the request: 

• Coverage Start & End Dates**
• Type of Equipment (front loader, excavator, chipper, boom lift, etc.)
• Make
• Model
• Year
• Serial Number
• Value
• Loss Payee Name (rental company’s name)
• Loss Payee Address (rental company’s street, city, and zip code)

ERM will provide the requesting agency with a Certificate of Insurance (proof of coverage) within 5 business days from the date of request. The certificate should be given to the rental company.

**Changes to the Coverage Start & End Dates must be communicated to ERM immediately as a revised Certificate of Insurance will need to be issued.

EVENTS
Off-Site Events: 
When an agency rents space for an event (e.g., conference, training, ceremony, etc.), the venue will typically require proof of insurance. State agencies should contact DTMB-RiskManagement@michigan.gov to obtain event coverage. 

On-Site Events: 
State agencies hosting an event on state property that involve members of the public or non-state employees should contact ERM to discuss event details in order to properly assess the risk exposure to the state and determine whether insurance coverage is necessary.

Events taking place at DTMB-managed facilities should contact DTMB-Events-Coordinator@michigan.gov. 
AVIATION
State agencies that operate state-owned or leased aircraft, including unmanned aircraft systems (UAS), should contact DTMB-RiskManagement@michigan.gov for questions concerning liability or hull (physical damage) coverage. 

FOREIGN TRAVEL
State agencies must contact DTMB-RiskManagement@michigan.gov to request coverage for employees traveling abroad for state business purposes. The following information must be provided with the request:

 Employee’s Name & Department
 Travel Start Date & End Date
 Travel Destination (for multiple destinations, include travel dates for each destination)
 Purpose of Travel

OTHER TYPES OF INSURANCE COVERAGE
DTMB Enterprise Risk Management is available to assist state agencies with obtaining other types of insurance coverage, including but not limited to:

o Replacement-Cost Coverage (Property Insurance for Valuable Assets)
o General Liability
o Property (State-Owned/Leased Buildings & Structures)
o Fine Arts
o Boiler & Machinery

State agencies should contact DTMB-RiskManagement@michigan.gov to obtain a quote at no obligation. If coverage is purchased, the policy’s premium cost, plus a 14% administrative fee, is billed to agency. 

ERM CONSULTATION & TRAINING SERVICES
As an advisory and educational resource to state agencies, the Enterprise Risk Management (ERM) team offers specialized expertise in proactive risk management, including contract review to define insurance requirements and risk analysis of future activities/projects to determine appropriate risk mitigation and transfer strategies.
To request ERM consultation or training, contact DTMB-RiskManagement@michigan.gov. 

Request Insurance Coverage on Rented or Leased Equipment

Request insurance coverage for leased or rented equipment via an email to Enterprise Risk Management (ERM). Send email to:

Enterprise Risk Management
Email: DTMB-RiskManagement@michigan.gov

• Employee First and Last Name
• Employee Department
• Rental Period
• Equipment Make
• Model Number
• Manufacture Year
• Serial Number
• Replacement Value
• Loss Payee Name
• Loss Payee Address

Request Insurance Coverage for Liabilities Other Than Vehicles or Equipment

State agencies can request insurance coverage for liabilities including, but not limited to, general liability, property, boiler & machinery, fine arts, aviation, and foreign travel. Agencies are responsible for the full insurance premium plus a 14% administrative fee.

To request coverage, please email your request along with any additional documentation to Enterprise Risk Management:

Enterprise Risk Management
Email: DTMB-RiskManagement@michigan.gov

Enterprise Risk Management Contact Info

Email: DTMB-RiskManagement@michigan.gov

Enterprise Risk Management Mailing Address

State of Michigan
DTMB Enterprise Risk Management
320 S. Walnut Street, 2nd FLR N
P.O. Box 30026
Lansing, MI 48909

Enterprise Risk Management Staff Contact Info

Stephanie Epps-Guzek
Engagement & Enterprise Risk Management Section
Manager
Email: EppsS@michigan.gov

Gavin Lacambra
Engagement & Enterprise Risk Management Section
Risk Manager
Email: LacambraG1@michigan.gov

Meagan Bryant
Engagement & Enterprise Risk Management Section
Risk Analyst
Email: BryantM1@michigan.gov