The web Browser you are currently using is unsupported, and some features of this site may not work as intended. Please update to a modern browser such as Chrome, Firefox or Edge to experience all features Michigan.gov has to offer.
Administrative Guide to State Government
The Administrative Guide to State Government presents, in either printed form or in an electronically accessible standard format, what an informed person should know about the major processes through which State government operates.
How to Use the Administrative Guide
Ad Guide Contacts
Please report comments, problems or questions regarding this guide to DTMB-Policies@michigan.gov or contact the Current Administrative Officer for your department.
Revisions to the Ad Guide
To make revisions to the Administrative Guide to State Government, policy owners shall request the current ADA-compliant Word document from the Ad Guide Administrator. Owners shall show all revisions using Track Changes, obtain internal approvals, provide reasons for the revisions, and return to the Ad Guide Administrator. Policies and procedures will be circulated to affected state agencies and departments.
Administrative Guide Categories
-
100 FACILITIES
- Policy 0110 Facilities Download
- 0110.01 Surplus Real Property Download
- 0110.03 Facility Leasing Download
- 0110.04 Allocation of Project Funding Download
- 0110.05 Purchase of Real Property Download
- 0110.06 Facility Studies Download
- 0110.07 Major Building and Facility Design and Construction Projects Download
- 0110.08 Minor Building and Facility Design and Construction Projects Download
- 0110.09 Professional Services (Major Projects) Download
- 0110.10 Professional Services (Minor Projects) Download
-
200 PROPERTY MANAGEMENT
- POLICY 0210 Facilities Administration Download
- 0210.01 Facility Operations and Maintenance Management Download
- 0210.02 Office Space Standards Download
- 0210.03 Modular Office and Furniture Modification Request Download
- 0210.04 Minor Modular Furniture Modifications Download
- 0210.05 Space Modification Download
- 0210.06 Conduct on State Property Download
- 0210.07 Parking on State Property Download
- 0210.08 Obtaining Written Authorization for Using State Buildings and Grounds Download
- 0210.09 After-Hours and Extended Lighting Download
- POLICY 0240 Emergencies/Disasters Download
- 0240.01 General or Isolated Emergencies Download
- 0240.02 Executive Branch Coordination and Response Download
- 0240.03 Requests for Emergency Assistance Download
- 0240.04 Emergency Management Training Download
- 0240.07 State Facility Closure Download
- 0240.08 Continuity of Operations (COOP) Plan Download
- POLICY 0250 Security Download
- 0250.01 Security Measures at State Facilities Download
- 0250.02 Security at State Auctions Download
- 0250.03 Security at Public Meetings Download
- 0250.04 Polygraph Examinations Download
- 0250.06 ID/Access Cards Download
- 0250.07 Physical Key Issuance and Return Download
- 0250.08 Facility Security Records Download
- 0250.09 Security Alert Request Download
- POLICY 0260 Law Enforcement Officer Selection, Employment, Training and License Maintenance Standards and Training Facilities Download
- 0260.01 Law Enforcement Officer Licensing Download
- 0260.02 Use of Michigan State Police Training Academy Download
-
300 OFFICE SERVICES
- POLICY 0310 Mail Download
- 0310.02 Use of Interdepartmental Mail System Download
- 0310.06 Delivery Services Download
- 0310.07 Mailing Services Download
- POLICY 0330 Printing Download
- 0330.01 Printing and Copying Requirements and Approvals Download
- 0330.04 Uniform Letterhead Formats Download
- 0330.05 State of Michigan Business Cards Download
- POLICY 0340 Materials Management Services Download
- 0340.02 Agency Forms and Publications Download
- 0340.04 Treatment of Federally Donated Property Download
- 0340.05 Disposal of State Agency Personal Property Download
- 0340.06 Statewide Recycling Download
-
400 VEHICLE & TRAVEL
- POLICY 0410 Motor Vehicles Download
- 0410.01 State Government Motor Vehicles - General Responsibilities Download
- 0410.02 State Motor Vehicle Assignment Download
- 0410.03 Motor Vehicle Use - Special Approvals Download
- 0410.05 Billing for State-provided Vehicle Use Download
- 0410.06 Driver Privilege Termination Download
- 0410.07 Use of Privately Owned Vehicles Download
- 0410.08 Physical Examination Requirements Download
- POLICY 0420 Travel Download
- 0420.01 Standardized Travel Regulations Download
- 0420.04 Standardized Travel Regulations - Group Meetings Download
- 0420.05 Standardized Travel Regulations - Lodging Download
- POLICY 0430 Moving Download
- 0430.01 Payment of Household Moving Expenses Download
-
500 PURCHASING
-
600 CONTRACT ADMINISTRATION
- POLICY 0610 Contracting Download
- POLICY 0620 Administrative Board Download
- 0620.01 Obtaining State Administrative Board Approval Download
- 0620.02 New Procedural Resolutions and Amended Resolutions Download
- 0620.03 Submission of Contracts and Contract Amendments by DTMB Procurement Download
- 0620.04 Submission of New Contracts and Contract Amendments by Agencies Download
- 0620.05 Submission of New Grants and Grant Amendments by Agencies Download
- 0620.06 Submission of Claims by MI Dept. of Corrections Prisoners to the Finance and Claims Committee of the SAB Download
- 0620.07 Submission of Claims by State Employees to the Finance and Claims Committee of the State Ad Board Download
- 0620.08 Submission of Claims by the General Public to the Finance and Claims Committee Download
- 0620.09 Submissions of Special Items to the Finance and Claims Committee Download
-
800 RISK MANAGEMENT AND INSURANCE
-
900 PRESERVATION
- POLICY 0910 Records Management Download
- 0910.01 Managing Government Records Download
- 0910.02 Records Retention and Disposal Schedules Download
- 0910.03 Transferring Records to the State Records Center Download
- 0910.04 Retrieval of Records from Records Center Operations Download
- 0910.05 Disposing of Records Download
- 0910.06 Confidential Destruction of Records Download
- 0910.08 Acquiring Imaging and Microfilm Services Through the State of Michigan Enterprise Contract Download
- 0910.09 Obtaining Duplicate Copies of Microfilm Download
- 0910.10 Electronic Records Management and Storage Download
- 0910.11 Departmental Records Management Officers (RMO) Download
- POLICY 0920 Archival Preservation of Records Download
- 0920.01 Management of Records of Permanent Value to the State and Its Citizens Download
- 0920.02 Direct Transfer of Archival Records to the Archives of Michigan Download
- 0920.03 Access to Records in the Custody of the Archives of Michigan Download
- 0920.04 Preservation of Electronic Records Download
- POLICY 0930 Historic Preservation Download
- 0930.01 Surplus Buildings Download
- 0930.02 Disposition of Surplus of Historical Significance Download
- 0930.03 Review and Compliance in Historic Preservation Download
-
1000 ADMINISTRATION
-
1100 BUDGET PROCESS
-
1200 FINANCIAL MANAGEMENT
- POLICY 1210 Accounting Download
- 1210.04 Depositing Cash Receipts Download
- 1210.06 Federal Funds Download
- 1210.17 Returned Checks Download
- 1210.19 Stop Payment Download
- 1210.23 Special Handling of Centrally Prepared Checks Download
- 1210.25 Undeliverable Checks Download
- 1210.26 Request to Pull and Void Vendor Checks Download
- 1210.32 Information Processing Report Download
- POLICY 1240 Transfer of Unclaimed Property Download
- 1240.01 Transfer of Dormant or Abandoned Property to Unclaimed Property Download
- POLICY 1250 Delinquent Accounts Download
- 1250.01 Referral of Delinquent Accounts Receivable Download
- POLICY 1270 Internal Controls Download
- 1270.01 Reporting on Evaluations of Internal Control Structures Download
- 1270.12 Monitoring of Internal Controls Related to Information Technology (IT) Download
- POLICY 1280 Auditor General Download
- 1280.01 Auditor General Audit Process Download
- POLICY 1290 Revenue Operations Download
- 1290.01 Bond Sales Download
-
1300 INFORMATION STANDARDS AND PLANNING
- POLICY 1305 Enterprise Information Technology (IT) Policy Download
- POLICY 1340 Information Technology Information Security Download
- POLICY 1345 Enterprise Information Technology (IT) Infrastructure Download
- POLICY 1352 Investment Management Methodology Download
- POLICY 1355 Project, Program and Portfolio Management Methodology (3PMM) Download
- POLICY 1360 Systems Engineering Methodology Download
- POLICY 1365 Information Technology (IT) Standards Adoption, Procurement, Development, and Implementation Policy Download
-
1500 EMPLOYMENT
- POLICY 1510 Civil Service and Retirement Download
- 1510.01 Personnel Transactions and Conditions of Employment Download
- 1510.02 Designation of Bargaining Units and Unit Coding Download
- 1510.03 Retirement Benefits Download
- POLICY 1520 State Employer Download
- 1520.01 Departmental Responsibilities During Primary Negotiations Download
- 1520.02 Change in a Collective Bargaining Agreement, or Other Terms or Conditions of Employment Download
- 1520.03 Unit Clarification Procedures Download
- 1520.04 Change in Compensation or Other Conditions of Employment Download
- 1520.05 Unfair Labor Practice Actions Download
- 1520.06 Legal Actions Involving a Labor Organization Download
- 1520.07 Arbitrations of Major Significance Download
- 1520.08 Continued Operation of Critical Functions Download
- 1520.09 Secondary Negotiations and Agreements Download
- 1520.10 Filing of Unfair Labor Practice Charges Download
- 1520.11 Requests from Exclusive Representatives Download
-
1600 ACCESSIBILITY
- POLICY 1610 Non-Discrimination Download
- 1610.01 Non-Discrimination Download
- POLICY 1620 Affirmative Action Plans and Equal Opportunity Download
- POLICY 1630 Equal Employment Opportunity in State Contracts Download
- 1630.01 Bidders and Contractors - Certificates Download
- POLICY 1640 Business Certification Download
- 1640.01 Certification of Businesses Owned by Persons with Disabilities Download
- POLICY 1650 Accessibility and Reasonable Accommodations & Modifications Download
- 1650.01 Reasonable Accommodations, ADA Title I Download
- 1650.02 Accessibility and Reasonable Modifications, ADA Title II Download
-
1700 PERMITS
-
1800 MANIFESTS / REGISTRATION / LICENSES
-
2200 HEALTH
-
2300 TECHNICAL ASSISTANCE
-
2400 SELECTED MICHIGAN STATUTES
-
2500 INFORMATION ACCESS
- POLICY 2510 Information Access Download
- 2510.02 Traffic Crash Reporting Information Download
- 2510.03 Law Enforcement Information Network (LEIN) Download
- 2510.04 Automated Fingerprint, Palm Print and Latent Print Records Download
- 2510.05 Criminal History Information Download
- 2510.06 Firearms Records and License Information Download
- 2510.07 Uniform Crime Reporting Information Download
-
2600 PRIVACY
-
8000 GLOSSARY