The Administrative Guide to State Government presents what an informed person should know about the major processes of state government .
DTMB has multiple Boards and Commissions for which they have administrative oversight.
DTMB Reports to the Michigan legislature organized by fiscal year
The State Administrative Board has general supervisory control over the administrative activities of all state departments and agencies.
Information technology (IT) Policies document the DTMB's authority to establish Standards and Procedures in the specified areas.
At the heart of the DTMB organization are the fundamental governance elements that define the department's authorities, processes, and procedures
The Archives of Michigan is responsible for preserving the records of Michigan government and other public institutions. The collections also include documents, maps, photographs and film from private individuals and organizations.
Cybersecurity information for the state of Michigan and resources for the public. Featuring educational and support information for local government, schools and more.
The State of Michigan Geographic Information Systems (GIS) and Mapping Site provides access to GIS data, and information across the GIS community in Michigan.
DTMB Delivery Services provides comprehensive transport services tailored to the needs of each customer as well as ID Mail and moving services.
DTMB Mail and Delivery Services offers a full range of automated and manual mail handling and delivery services.
The DTMB Real Estate Division provides real estate and occupancy services for State of Michigan agency needs.
Information and services for local government agencies about managing records and data in the most effective, cost efficient, and legally compliant manner.
The State of Michigan’s Enterprise Risk Management (ERM) section is responsible for insuring and protecting the people, property, and activities of state government.
Details on state surplus property, auctions, and eligibility for federal surplus programs.
The purpose of SUITE is to ensure consistent process usage throughout the State of Michigan. SUITE is based on industry best practices.
Information for state employees and vendors, including hotel listings, travel rates, forms, and regulations.
Design & Construction Information
The Contract Connect website provides info to vendors interested in doing business with the State of Michigan. Contract Connect is managed by State of Michigan Procurement.
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DTMB Records Management Services (RMS) has a contract with an imaging vendor for creating digital images from paper or microfilm that can be used by state agencies and local governments. The vendor also provides a variety of indexing and micrographics services.
Project costs vary according to the project requirements, and line-item rates are fixed within the contract. Digital conversion costs are typically a combination of a per page fees, an hourly document preparation rate, and a per keystroke indexing fee.
RMS works with the vendor to ensure that agencies receive a quality product at a fair price, and that State of Michigan laws and standards concerning handling and conversion of records are followed. This includes Michigan’s Records Reproduction Act (MCL 24.401-406) and the standards created under that Act.
An RMS analyst will guide agencies through the project, from an initial assessment by the vendor, through testing, and finally with development and signing of an Authorizing Document for each project. The Authorizing Document details all aspects of a project: pickup and delivery, format, indexing, document preparation, turnaround expectations, and cost estimate. The analyst will assist with any issues during production and will monitor project progress.
The State of Michigan issued a request for proposal for this contract, evaluated bids, and awarded the contract. Local governments using this contract do not need to go through their own bid process. The State monitors the vendor for compliance with State security requirements, adherence to the State’s imaging standards, and compliance with insurance requirements. The rated services in the contract cover the cost of confidential destruction of source documents. The State will also manage any problems or disputes with the vendor.
For more information about these services, please contact the Imaging Services Unit at dtmb-imagingservices@michigan.gov.
Additional guidance about scanning records is available online.
Updated 5/26/2026
