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Header Record: Line 1 Only (Positions 1-500)
Electronic Data Processing File Layout Instruction Guide
Header Record: Line 1 Only (Positions 1-500)
The following table identifies the required fields, positions, and formatting requirements for the header record, which must appear as the first record in every EDP file.
|
Position |
Length |
Field |
Type |
REQUIRED |
Instructions |
|---|---|---|---|---|---|
|
1 |
1 |
Record Identifier |
CHAR |
Yes |
Always H |
|
2-10 |
9 |
Submitting Agency FEIN |
NUM |
Yes |
9 digits; no hyphens |
|
11-40 |
30 |
Submitting Agency Name |
C/N |
Yes |
Left justify; blank fill |
|
41-44 |
4 |
Tax Year |
NUM |
Yes |
CCYY (Example: 2026) |
|
45-48 |
4 |
Number of Detail Records |
NUM |
Yes |
Right justify; zero fill |
|
49-58 |
10 |
Total Judgment Amount |
NUM |
Yes |
No decimals, commas or $ |
|
59-66 |
8 |
File Creation Date |
NUM |
Yes |
CCYYMMDD |
|
67-500 |
434 |
Filler |
CHAR |
Yes |
Spaces only |
Header Example
| H01004445BENNY A SAMUEL 20250500000507968520251012 |
Header Example Values Identified
The following example shows how a completed header record is structured and identifies the value entered for each required field.
|
Field |
Value |
|---|---|
|
Identifier |
H |
|
FEIN |
010044445 |
|
Submitter |
Samuel A Benny |
|
Tax Year |
2025 |
|
Detail Count |
0500 |
|
Total Amount |
0005079685 ($50,796.85) |
|
Date |
20251012 |
|
Position 57-500. |
Enter blank spaces for header line only. |