Electronic Data Processing File Layout Instruction Guide
EDP File Layout Chart

Record Identifier

CHAR

1

REQUIRED
Value: H

Submitting Agency Federal ID
Number

NUM

9

REQUIRED

Format: 111223333 No hyphens within value

Submitting Agency Name

C/N

30

REQUIRED

Left justify, blank fill

Tax Year

NUM

4

REQUIRED Format: CCYY

• Example: 2026
• Income tax year garnishments/orders are served

Number of Garnishments or Orders

NUM

4

REQUIRED

Right justify, zero fill.

Reflects the total number of detailed records submitted

Total Judgment Amount

NUM

10

REQUIRED

Right justify, zero fill; omit commas, decimal & dollar signs

Reflects the sum of the unsatisfied judgment of each detail record

Current File Creation Date

NUM

8

REQUIRED

Format: CCYYMMDD

• Example: 20261020

Filler

CHAR

434

SPACES ONLY

Record Identifier

CHAR

1

REQUIRED
Value: D

Principal Defendant SSN -1

NUM

9

REQUIRED

Format: 111223333

No hyphens within value

Principal Defendant SSN -2

NUM

9

Only REQUIRED when TWO names are present in “Name of Defendant(s)”

Format: 111223333

No hyphens within value Left justify, blank fillIF ONLY 1 DEFENDANT- DO NOT FILL IN WITH ZEROS (000000)

Name of Defendant(s)

CHAR

30

REQUIRED. Must be in alphabetical order by last name from A to Z

Left justify, blank fill.

LAST FIRST INITIAL

• Example: SMITH ROBERT J

  LAST FIRST INITIAL & FIRST INITIAL

• Example: SMITH ROBERT J & JANE G

  Suffixes: Jr & Sr; II, III, & IV

• Example1: SMITH ROBERT J JR
• Example 2: SMITH ROBERT J IV & JANE G

When two defendants, use “&” symbol instead of spelling out AND

Principal Defendant Address – Line 1

N/C

30

REQUIRED

Left justify, blank fill. If extension of name, then “Address- Line 2” field is required

Principal Defendant Address – Line 2

N/C

30

If needed. Left justify, blank fill

Principal Defendant City

CHAR

20

REQUIRED

Left justify, blank fill

Principal Defendant State

CHAR

2

REQUIRED

Principal Defendant Zip Code

NUM

9

REQUIRED

Format: If the last four digits are unknown blank fill; DO NOT enter 0000

• Example 1: Complete zip code: 488425004
• Example 2: Partially known zip code:48842; or 48842

Plaintiff Name

CHAR

30

REQUIRED

Left justify, blank fill.

Individual format: LAST FIRST INITIAL

• Example: JONES ADAM T

  Business format: BUSINESS NAME

• Example: SMITH JOHNSON & BROWN LAW OFFICES LLC
• Invalid characters: Do not use ()! % " ,

Plaintiff Address - Line 1

N/C

30

REQUIRED

Left justify, blank fill

Plaintiff Address – Line 2

N/C

30

If needed. Left justify, blank fill

Plaintiff City

CHAR

20

REQUIRED

Left justify, blank fill

Plaintiff State

CHAR

2

REQUIRED

Plaintiff Zip Code

NUM

9

REQUIRED

Format: If the last four digits are unknown blank fill; DO NOT enter 0000

• Example 1: Complete zip code: 488425004
• Example 2: Partially known zip code:48842; or 48842

Plaintiff ID Number

NUM

9

REQUIRED when Payee Designator = 1 or 0 (see Field Location 447)

Use either FEIN or SSN Format: 111223333 No hyphens within value

Plaintiff Attorney Name

CHAR

30

REQUIRED when Payee Designator = 2(see Field Location 447)

Left justify, blank fill.

Individual format: LAST FIRST INITIAL

• Example: JOHNSON THOMAS M

  Business format: BUSINESS NAME

• Example: SMITH ANDERSON & BROWN LAW OFFICES LLC
• Invalid characters: do not use ()! % " ,

Plaintiff Attorney Address - Line 1

N/C

30

REQUIRED when Payee Designator = 2 Left justify, blank fill

Plaintiff Attorney Address - Line 2

N/C

30

If needed

Left justify, blank fill

Plaintiff Attorney City

CHAR

20

REQUIRED when Payee Designator = 2 Left justify, blank fill

Plaintiff Attorney State

CHAR

2

REQUIRED when Payee Designator = 2

Plaintiff Attorney Zip Code

NUM

2

REQUIRED when Payee Designator = 2

Format: If the last four digits are unknown blank fill; DO NOT enter 0000

• Example 1: Complete zip code: 488425004
• Example 2: Partially known zip code:48842; or 48842

Plaintiff Attorney Phone Number

NUM

10

REQUIRED regardless of Payee Designator

needed as contact number for potential issues. Format: 1119991234

No hyphens or parentheses within value

Plaintiff Attorney Bar Number

C/N

6

Not required; blank fill

Format: Number preceded with P

Plaintiff Attorney ID Number

NUM

9

REQUIRED when Payee Designator = 2

Use either FEIN or SSN

Format: 111223333

No hyphens within value

Case Number

N/C

16

REQUIRED

No hyphens or spaces within value

Court Type

CHAR

1

REQUIRED

Values: C, D, M, or P

C = Circuit

D = District

M = Municipal

P = Probate

*B-BANKRUPTCY GARNISHMENTS MUST BE SUBMITTED VIA PAPER ONLY

Court Code*

*Always enter 01 when Court Type = P

N/C

4

REQUIRED

Must Match 2026 Court Code List

Left justify, blank fill

• Examples: 05; 45B; 41A1

  No hyphens within value

  Use space to separate court number

• from single-digit branch number. Examples: 67 4; 42 2; 08 1

Court Zip Code

NUM

9

REQUIRED

Must Match 2026 Court Code List

First five digits only.

Left justify, blank fill

• Examples: 48842; or 48842

Payee Designator

NUM

1

REQUIRED

Values: 0, 1, or 2

0 = Court

1 = Plaintiff

2 = Attorney

• When 0 or 1: Plaintiff data are REQUIRED (fields 141 - 270)
• When 2: Both Plaintiff and Attorney data are REQUIRED (fields 141 - 416)
• NOTE: ALL PAYMENTS WILL BE MAILED TO THE PAYEE DESIGNATOR, BY DEFAULT.

Debt Amount

Debt amount = Judgment amount, plus interest and court fees accrued, less
post judgment payments and credits made to date

NUM

10

REQUIRED

Right justify, zero fill; omit commas,

decimal & dollar sign

Value: Must be greater than 10

Format: 0123456789

• Example: $3,583.62 = 0000358362

Judgment Date

NUM

8

REQUIRED

• Format: CCYYMMDD
  Example: 20140131

Filler

CHAR

35

SPACES ONLY