General Schedules for Local Government

"General Retention Schedules" cover records that are common to a particular type of local government agency, such as a county clerk or a school district. However, general schedules may not address every single record that a particular agency may have in its possession.

Any record that is not covered by an approved general schedule cannot be destroyed without the authorization of an approved "agency-specific schedule." Agency-specific schedules only address the unique records of the agency named on the schedule, and may not be used by another agency. Agency-specific schedules always override general schedules. The instructions and form used to develop agency-specific schedules are available online.

Records can exist in a wide variety of formats, including paper, maps, photographs, digital images, e-mail messages, databases, etc. The retention periods defined within general schedules do not specify the format that the record may exist in, because each government agency that follows this schedule may choose to retain its records using different recording media. Local government agencies are responsible for ensuring that their records are properly retained and remain accessible during this entire retention period. Various laws identify acceptable formats for retaining public records; agencies are responsible for understanding and complying with these laws.

General Schedules for Local Government


County Schedules

GS1 - Nonrecord Material Defined (approved 6-2-2015)

GS3 - County Registers of Deeds (approved 10-17-2006)

GS6 - County Clerks (approved 2-6-2018)

GS7 - Local Health Departments (approved 4-24-2018)

GS9 - County Roads Commissions (approved 8-4-1998)

GS11 - Local Law Enforcement (approved 8-2-2005, revised 2017, 2018)

GS14 - Probate Courts (approved 11-14-2017)

GS15 - Circuit Courts (approved 11-14-2017)

GS17 - Public Libraries (approved 1-18-2005)

GS18 - Fire/Ambulance Departments (approved 3-6-2007)

GS19 - Prosecuting Attorneys (approved 5-1-2007)

GS20 - Community Mental Health Services Programs (approved 5-1-2007)

GS21 - County Veterans Affairs (approved 11-6-2007)

GS22 - Veterans Trust Fund (approved 12-4-2007)

GS23 - Elections Records (approved 10-16-2007, revised 11-26-2013, revised 1-26-2016)

GS26 - Local Government Human Resources (approved 10-7-2008)

GS27 - County Treasurers (approved 9-12-2008)

GS30 - Local Government Information Technology (approved 12-1-2009)

GS31 - Local Government Financial Records (approved 4-7-2009)

GS32 - Local Government Parks and Recreation Departments (approved 4-20-2010)

GS34 - Local 9-1-1 Call Centers (approved 7-20-2010)

GS36 - Drain and Water Resources Commissioners (approved 2-24-2015)

GS37 - County Equalization Departments (approved 10/24/2017)


City and Village Schedules

GS1 - Nonrecord Material Defined (approved 6-2-2015)

GS7 - Local Health Departments (approved 4-24-2018)

GS8 - Cities and Villages (approved 4-7-1998, updated 2010)

GS11 - Local Law Enforcement (approved 8-2-2005, revised 2017, 2018)

GS13 - District Courts (approved 8-1-2017)

GS17 - Public Libraries (approved 1-18-2005)

GS18 - Fire/Ambulance Departments (approved 3-6-2007)

GS19 - Prosecuting Attorneys (approved 5-1-2007)

GS20 - Community Mental Health Services Programs (approved 5-1-2007)

GS23 - Elections Records (approved 10-16-2007, revised 11-26-2013, revised 1-26-2016)

GS24 - City and Village Clerks (approved 11-5-2008)

GS26 - Local Government Human Resources (approved 10-7-2008)

GS28 - City and Village Treasurers (approved 7-20-2010)

GS30 - Local Government Information Technology (approved 12-1-2009)

GS31 - Local Government Financial Records (approved 4-7-2009)

GS32 - Local Government Parks and Recreation Departments (approved 4-20-2010)

GS34 - Local 9-1-1 Call Centers (approved 7-20-2010)


Township Schedules

GS1 - Nonrecord Material Defined (approved 6-2-2015)

GS10 - Townships (approved 7-1-1997, updated 2009, 2014)

GS11 - Local Law Enforcement (approved 8-2-2005, revised 2017, 2018)

GS17 - Public Libraries (approved 1-18-2005)

GS18 - Fire/Ambulance Departments (approved 3-6-2007)

GS23 - Elections Records (approved 10-16-2007, revised 11-26-2013, revised 1-26-2016)

GS25 - Township Clerks (approved 6-17-2008)

GS26 - Local Government Human Resources (approved 10-7-2008)

GS29 - Township Treasurers (approved 9-1-2009)

GS30 - Local Government Information Technology (approved 12-1-2009)

GS31 - Local Government Financial Records (approved 4-7-2009)

GS32 - Local Government Parks and Recreation Departments (approved 4-20-2010)

GS34 - Local 9-1-1 Call Centers (approved 7-20-2010)


Public School District Schedules

GS1 - Nonrecord Material Defined (approved 6-2-2015)

GS2 - Public Schools (approved 12-7-2010)

GS23 - Elections Records (approved 10-16-2007, revised 11-26-2013, revised 1-26-2016)

GS26 - Local Government Human Resources (approved 10-7-2008)

GS30 - Local Government Information Technology (approved 12-1-2009)

GS31 - Local Government Financial Records (approved 4-7-2009)


College and University Schedules

GS1 - Nonrecord Material Defined (approved 6-2-2015)

GS11 - Local Law Enforcement (approved 8-2-2005, revised 2017, 2018)

GS26 - Local Government Human Resources (approved 10-7-2008)

GS30 - Local Government Information Technology (approved 12-1-2009)

GS31 - Local Government Financial Records (approved 4-7-2009)

GS34 - Local 9-1-1 Call Centers (approved 7-20-2010)


Updated 4/26/2018