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Forms and Instructions

Purchase Submission

The program year for 10 Cents a Meal ends September 30, 2025. All invoices for eligible products served through September 30, 2025, must be submitted by October 14, 2025, and will be paid in mid-November.

10 Cents a Meal Purchase Submission System Upload Guide

10 Cents a Meal for Michigan’s Kids & Farms Purchase Submission Walkthrough

Food Purchase Submission Template

For the first time during Program Year 2024-2025, 10 Cents a Meal grantees will be able to use up to 25% of the grant award to pay for delivery fees, mileage costs, and labor expenses. Please refer to our Guidance on Allowable Costs and the submission instructions below:

  1. All Food Transportation and Labor expenses must be reported in GEMS/MARS using the Food Transportation and Labor Expenses Submission Template.
  2. Labor expenses must include in the Description box the total number of hours worked and a summary of the tasks that were completed during that time.
  3. Transportation expenses include mileage costs incurred by staff members and delivery fees charged by vendors.
    1. Mileage costs must include in the Description box the total number of miles traveled and a summary of the tasks that were completed during the trip. The total expense may be charged at a rate of $0.67 per mile.
    2. Delivery fees must include in the Description box a summary of the services provided by the vendor.”

 

Payment and Fiscal Information Summary

Payment Information for Schools

Schools will receive reimbursement through State Aid Management System (SAMS). The line is 31j.

 

Payment Information for Nonpublic Schools and Other Non-School Sponsors

Grantees that are not public schools will receive reimbursement via fiduciary agent. This fiduciary is Gogebic-Ontonagon Intermediate School District (GOESD). Contact Jared Stenson, jstenson@goisd.org, to set up your accounts payable profile.