Meal Count Forms

Meal Count Forms

These forms should be used by sponsors when operating SFSP.

All sponsors must use daily site records to document the number of Program meals served to children. The sponsor must provide all necessary record sheets to the sites. Site supervisors are responsible for keeping the records each day. The site staff must complete the records based on actual counts taken at each site for each meal service on each day of operation. Sponsors will not receive reimbursement for the meals served at their sites if the sites do not keep this daily record. This record must be accurate, and site staff must enter the appropriate information at the end of each meal service.

Daily Meal Count Form (with instructions)

The Daily Meal Count Form must be fully completed at point-of-service for each meal. If the site receives vended meals or meals from a central kitchen, this form must be supported with a signed delivery ticket. It is a best practice to have a production record if the site is self-operated to support this form. 

Multiple Meal Count Form

A site that conducts RNC, or SUN Meals To-Go, must complete this form at point-of-service during meal distribution. This form is to track meal counts when multiple days of meals are provided at one time. The form must list the number of days that will be provided in the meal package and list the specific dates that the meals are intended to be consumed by children. Meal types must be listed (breakfast, lunch, supper, or snack) and must be counted accurately. A menu is required to be provided with multiple meal distribution so children know which food items make up a meal.

Field Trip Meal Count Form

This form is used if the site is going offsite for a field trip. The menu and questions on the first page must be completed along with the Daily Meal Count Form.

Weekly Consolidated Meal Count Form

This optional form is used to aid the sponsor with calculating weekly meal counts. 

Weekly Consolidated Meal Count Form for Camps- 5 days

Weekly Consolidated Meal Count Form for Camps- 7 days

Record of First Meals Served

This form is required for Sponsors with more than one site, or a single site sponsor that receives vended meals. This form must be updated daily by the site staff and available for review. Sponsors can choose which versions work best for each site by using the monthly versions or the entire summer version.

Record of First Meals Served - 5 Days

Record of First Meals Served – 5 Days Monthly May/June

Record of First Meals Served – 5 Days Monthly July

Record of First Meals Served – 5 Days Monthly August/September

Record of First Meals Served - 7 Days

Record of First Meals Served – 7 Days Monthly May/June

Record of First Meals Served – 7 Days Monthly July

Record of First Meals Served – 7 Days Monthly August/September