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Meal Count Forms

Meal Count Forms

These forms should be used by sponsors when operating the SFSP.

All sponsors must use daily site records to document the number of Program meals served to children. Sponsors are responsible for providing all required record forms to each site. Site supervisors must ensure that records are completed for all meal types each day of operation. All sponsors must use daily site records to document the number of Program meals served to children. Sponsors are responsible for providing all required record forms to each site. Site supervisors must ensure that records are completed every day of operation. 

Daily Meal Count Form (with instructions)

The Daily Meal Count Form must be fully completed at point-of-service for each meal. If the site receives vended meals or meals from a central kitchen, this form must be supported with a signed delivery ticket. It is a best practice to have a production record if the site is self-operated to support this form. 

Multiple Meal Count Form

A site that conducts Rural Non-congregate (RNC/SUN Meals To-Go) must complete this form at point-of-service during meal distribution. This form tracks meal counts when multiple days of meals are provided at one time. Directions for completion are provided on the Multiple Meal Count Form. A menu and child friendly cooking instructions are required to be provided with multiple meal distributions, so children know which food items make up a meal and how to prepare them. 

Field Trip Meal Count Form

This form is used if meals go offsite for a field trip. The menu and questions on the first page must be completed along with the Field Trip Meal Count Form.

Weekly Consolidated Meal Count Form 

Weekly Consolidated Meal Count Form for Camps- 5 days

Weekly Consolidated Meal Count Form for Camps- 7 days

These weekly consolidation forms are optional to aid sponsors with calculating weekly meal counts.

Record of First Meals Served

The Record of First Meals Served form is required for Sponsors with more than one site, or a single site sponsor that receives vended meals. This form must be updated daily by site staff and kept onsite. Sponsors can choose which version works best for each site.

Record of First Meals Served - 5 Days 

Record of First Meals Served - 7 Days