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Test Administrator Toolkit for Building Coordinators

Required Training for Test Administrators: M-STEP, MI-Access, and WIDA

Test Administration Training

  • Complete Building Led Training
    • Coordinators are required to use the PowerPoint templates provided in the relevant Test Administration Toolkit and required content when creating training for test administration staff.
    • Read the Test Administration Manual (TAM) or Test Administrator’s Directions and Manual (TADM) for the assessment being administered.
    • WIDA: Read the Online and/or Paper/Pencil Checklists
  • WIDA requires that specific assessment courses be completed through the WIDA Secure Portal.

Test Security Training

  • Read the Assessment Integrity and Security for Test Administrators document found within the Assessment Integrity Guide (AIG) and/or complete the Assessment Security Modules through Michigan Virtual.
  • Complete and sign the OEAA Security Compliance Form.

Developing Building Training for Test Administration Staff

  • It is the Building Assessment Coordinator’s responsibility to develop and provide assessment specific training to the test administration staff as it pertains to their roles. The OEAA has developed a Test Administrator Toolkit for Building Coordinators
    of State of Michigan Summative Tests.
    • Coordinators are required to review the PPT templates, add their building-specific information as indicated in the template, and use the PPT templates and required content when creating training for test administration staff for the MI-Access, M-STEP, and WIDA assessments.
  • Building Test Administration staff must be trained in test administration and test security as it pertains to their role before participating in any aspect of the test administration process.
  • The Building Assessment Coordinator will need to create building level test administration policies that buildings will use based upon guidance provided by the District Assessment Coordinator. These policies include:
    • Test Session Schedule
    • Off-site testing
    • Staff to Student ratios
    • Testing Room Configuration
    • Student use of Supports and Accommodations
    • Building communication
    • Material Chain of Custody and Material Storage
    • Electronic Device Use Policy for During Testing
    • Student breaks
    • Staff breaks
    • Handling Student Prohibited Behavior- as defined in the associated TAM for each assessment
    • Incident Reporting- as defined in the associated TAM for each assessment
    • Assessment Security Training- will test administrators/proctors/room supervisors/hall monitors/accommodation providers be required to read the training document and/or complete the Assessment Security modules through Michigan Virtual
    • Location for retaining training materials, sign-in sheets, certificates of completion, and signed OEAA Security Compliance forms

Test Administration Toolkit for Building Coordinators

Guide for Using the Test Administrator Toolkit for Building Coordinators of State of Michigan Summative Tests

  • This toolkit has been prepared for Building Coordinators to be used for training test administrators. You will need to customize this toolkit to document test administration processes and policies specific to your school and/or district.

How to use this toolkit:

  • This toolkit is to be used as a set of tools for training test administrators. The PowerPoint (PPT) and other materials are designed to be tailored to suit your district and/or building’s test administration policies and procedures specific to the test to be administered. The PowerPoint is required to be used as part of the training provided to staff and staff are required to also read the test administration manuals and test directions as part of the training.
  • The PPT for each assessment follows this basic outline:
    • District/Building Contacts
    • TAMS/TADMS
    • Test Schedule
    • Student Preparation/Supports and Accommodations
    • Testing Environment
      • Electronic device policy
      • Room Configuration requirements
      • Staff allowed in room
    • Testing Materials Needed/Distribution to Staff/Security of Materials
      • Testing Devices
      • Scratch paper/test tickets/answer documents/calculators/headphones, etc.
    • Test Administration
      • Script/Directions
      • Material handling/security
      • Providing Student supports/accommodations
      • Active Monitoring
      • Student breaks
      • Irregularities: Building emergency/student prohibited behavior/technology issues
    • Incident reporting
    • Material Return to Coordinator

Toolkit Requirements

Building Assessment Coordinators will need to:

  • Customize and share the Test Administrator Training checklist with your test administrators early in the training process so that they can document the training they receive.
  • Customize the PowerPoint based on the policies and procedures in your building, such as where secure materials are stored, what to do in the case of an emergency, etc. Feel free to combine presentations, delete unneeded slides, add slides specific to your context, or otherwise revise.
  • Ensure all testing staff have read the Assessment Integrity Guide and/or taken the Assessment Security Training from Michigan Virtual (MV).  
  • Make copies as needed of the Assessment Integrity Guide and the Security Compliance Form and distribute to test administrators as well as collect the signed Security Compliance Forms from test administrators.
  • Retain copies of all training materials, such as PowerPoints, checklists, and training attendance sheets, for 3 years.

M-STEP

M-STEP Test Administrator Training PowerPoint Template
M-STEP Test Administrator Training Checklist

MI-ACCESS

MI-Access Test Administrator Training Checklist

MI-ACCESS Functional Independence (FI) Test Administrator Training PowerPoint Template
MI-ACCESS Supported Independence and Participation (SI & P) Test Administrator Training PowerPoint Template

WIDA

WIDA Test Administrator Training PowerPoint Template