RIDE Cleanup Contract Information

Cleanup Contract Information

The Remediation and Redevelopment Division (RRD) of EGLE issues contracts to vendors that perform work on behalf of the State of Michigan. The Cleanup Contracts portion of RIDE only includes information related to contracts with vendors performing work for RRD. No other EGLE contracts are represented. The Cleanup Contracts page includes contract and invoice information, and allows vendors to upload invoices for a contract.

The Cleanup Contracts page is available for any public user to view. To submit invoices and other documents through RIDE, users must register for a MiLogin for Business account, and then request the RIDE application. For instructions on becoming a RIDE registered user, see the Become a RIDE User guidance webpage.

For more information on becoming a State of Michigan vendor, see the How to Register as a Vendor webpage. Questions related to RRD Cleanup Contracts can be directed to Contract Specialist Bridget Walsh at WalshB1@Michigan.gov.

Navigating Cleanup Contracts

Log into the RIDE application and click the “Cleanup Contracts” button.

Search the Cleanup Contracts table for a contract by typing known information into the pertinent field.

You can also sort or search the Cleanup Contracts table using multiple parameters by using the Display drop down menu and selecting the searchable items or combination of searchable items you wish to display in the view. The simplest way to navigate to the contract is to search using the contract number.
Entering Contract Invoice Information
Find Contract and Select the Button to Upload Invoice

When the cleanup contract is found, open the contract details use the ellipsis on the right side of the contract line. Then, click the plus sign on the right of the “Invoices” line to open the submittal wizard.

Enter the Contract Invoice Information

Enter the specified information for contract invoices. The ‘Contractor Invoice Number’ is any number that the vendor uses to identify and track their invoices (50-character limit). RIDE will assign an EGLE Invoice Number (e.g., Y12345-INV-1) once the invoice is submitted and administratively complete. The ‘Invoice Date’ is the date that is on the invoice, not necessarily the date that the invoice is uploaded into RIDE. Once all the required fields are entered, select “Next.”
Add Attachment

Upload the report as a single pdf., or as volumes. There is a single file size limit of 150-megabytes. The total of all attachments (i.e., volumes) cannot exceed 1,000MB.

Items that are required with an Indefinite-Scope, Indefinite Delivery (ISID)/Professional Services Contractor (PSC) invoice:

PSC DTMB-440 form

Invoice from contractor

Project Summary Report (PSR)

Items that are required with a Construction invoice:

Construction DTMB-440 form

AIA G702 and G703 or equivalent payment forms

Note: If your attachment does not contain the required forms and information, it will be considered "Administratively Incomplete" and will not be accepted by EGLE.

Enter Contact Information

Typically, the contact information for submittals is for the regulated entity providing the submittal. In the case of invoices, the contact is the qualified consultant who is in charge of the contract. To enter contact information, click the plus sign on the right side of the Contacts line. You can then either choose a current contact from the contact drop down or use the Add New button to enter in a new contact. Once all required fields are input, click Submit. Then, click Next.

Note: When entering in contact information, the start date can always be the date you are entering in the information or “today's date.”
Review all information for accuracy, enter the date received, and click Submit & Exit.
Viewing Invoice Details
Once an invoice is submitted, it will only display under the Contract Number after a user refreshes the page. Users can refresh by navigating to a different screen and then back to the invoice screen.

Invoice processing through RIDE will be required for work completed in Fiscal Year 2025 (e.g., October 1^st 2024). Invoices for FY24 and all previous years will not show in RIDE. All invoices for services performed in FY25 and beyond will be entered using RIDE. Only invoices entered in RIDE will show, however, the contract totals will be accurate.

Invoice Approval Statuses

RIDE users can see the stage of approval of an invoice by first opening the Cleanup Contracts module in RIDE. Search by Contract Number or another known field to find the Contract. Use the ellipsis all the way to the right on the contract line to open the contract details. Last, use the Invoice drop down menu to view submitted invoices.
Approval Status Definitions

Administrative Review – an invoice has been submitted and is under administrative review.

RRD Received – Used after administrative review has been conducted and the invoice is accepted.

Missing Required Administrative Elements – Used after administrative review has been conducted and the invoice is missing required elements to be accepted.

Approved – Used when an invoice has been approved by Project Manager.

Denied – Used when an invoice has been denied by Project Manager or contract administrator.

Hold – Used when an invoice needs to be held prior to payment.

Pending – Invoice has been approved but payment has not been sent.

Paid – Funds have been dispersed by the State of Michigan.

Pending Credit – Overpayment of previous invoice. A credit will be issued in the overpayment amount. A new invoice will be entered showing the credit.

Credit Recouped – Used on credit invoices when credit has been dispersed.