Secure Site Training and Resource Materials

Assessment Coordinator Training Guide link

The Secure Site is a web based application used for managing Michigan state assessments. It is available to authorized district and school staff that require it as a part of their role.The primary functions of the Secure Site are:

  • Pre-identification of Students for both paper and pencil and online assessments
  • Ordering paper and pencil tests including accommodated versions of the assessments
  • Incident Reporting
  • Review of Accountable Students and Test Verification
  • Retrieval of data score files and score reports

 How do I get access to the OEAA Secure Site?
 

Manuals/Guides
Spring 2019 Best Practices, MSDS Reporting Guide for Trouble -free Accountability Data  The guide gives information to assist in submitting data in the Michigan Student Data System (MSDS) for assessment and accountability reporting. This guide should be shared with all student pupil accounting staff.
Security

Create a New User

Only a district, public school or nonpublic school administrator level user can create a new user in the OEAA Secure Site.
Disabling and Changing User Access Only a district, public school or nonpublic school administrator level user of the OEAA Secure Site can disable (remove) or change a users access to the OEAA Secure Site.
How do I get Access to eDIRECT? eDIRECT is used to manage and the online M-STEP and MI-Access. This includes printing test tickets, selecting accommodations for online testing and monitoring student test sessions.
How do I get Access to WIDA AMS? WIDA AMS is used to manage the online WIDA Screener and Spring WIDA ACCESS for ELLs 2.0 assessments. This includes printing test tickets, selecting accommodations for online testing and monitoring student test sessions.
Manage Access Requests Only a district, public school or nonpublic school administrator level user of the OEAA Secure Site can manage the access requests submitted on the OEAA Secure Site by users requesting access to the OEAA Secure Site.
Request Access to the Secure Site District and school staff needing access to the OEAA Secure Site can log into the OEAA Secure Site with their MEIS login and password and request the access they need.
Secure Site Roles and Assessment Descriptions This document lists all roles, assessments and descriptions that are available on the OEAA Secure Site. This document is important when requesting accessing and when an administrator level user is approving, creating or changing access of a user in the OEAA Secure.

Pre-Identification of Students

Early Roster Early Roster is a file that is submitted in the Michigan Student Data System (MSDS) by the district authorized MSDS user. This method of pre-identification can only be used for fall state assessments. At this time, only the Early Literacy and Mathematics Benchmark Assessments (K-2) are given in the fall.
Creating Online Sessions Students taking the Early Literacy and Mathematics Benchmark (K-2), MI-Access FI and M-STEP online need to be placed into an online session on the Secure Site or in eDIRECT. This document contains instructions for placing students in an online session in the Secure Site.

Mass Update Assessments

The Mass Update Assessments screen will allow a user to update assessment information for a group of students at a time. Students can be copied to a different test cycle, reassigned an assessment, unassigned from an assessment, change content areas to be assess, change the mode of testing (online or paper/pencil), add or update class/group codes, research code 1 and research code 2.

 

The additional links to the left are step-by-step instructions for the most commonly used functions of the Mass Update Assessments.

MSDS Copy MSDS Copy is a function available on the Secure Site and there is no need for access to MSDS. A user can copy student data from MSDS into the Secure Site for pre-identification of any assessment.
One Student at a Time/Student Search Using the Student Search function, students can be located and assigned to a school and a test cycle. You can search by name or UIC number, however a student MUST have a UIC number or they will not come up. If a student does not have a UIC number, please check with your district authorized MSDS user to get one.

Pre-ID File Upload

A .txt or .csv file can be created in our required format and loaded to the Secure Site. This can be used many students or just a few. This can also be used to add Reporting Codes and Research Codes to student records for reporting purposes. If using the template, don't forget to save it is as a .csv file prior to loading it to the Secure Site.
Pre-ID Student Report You can run a report of students that are pre-identified for testing to ensure that all students have been included. You can also view the student demographics on this report, unassign a student from a test cycle and for WIDA ACCESS for ELLs you can easily locate a student's barcode number to be filled in on the students assessment.
Pre-identification for State Assessments Overview  This document is an over of state assessments and what is needed to ensure students are pre-identified correctly.
Reporting Code Labels This function allows a user to add a label to reporting codes that are created in the OEAA Secure Site. Reporting Codes can be used filter score reports, student data files and used when creating online sessions.
WIDA Screener and Kindergarten W-APT Score Entry After students have taken the WIDA Screener or W-APT, whether online or paper/pencil, schools will need to enter the scores into the Secure Site.
Material Ordering
Additional Material Order Additional paper/pencil materials can be ordered approximately two weeks prior to testing and through the testing period. You can find the dates that additional materials can be ordered on the Important Dates document on each of the assessment pages.
Initial Material Order Schools need to order materials for students taking a paper/pencil test. Schools administering the online M-STEP or MI-Access FI with no students taking paper/pencil tests do not need to place an order.
WIDA Initial Material Order This document walks a user through the initial material order process for WIDA ACCESS for ELLs
Student Scores/Reporting
Accessing Student Test Score Reports and Data Files Student test score reports and data files back to 2003 can be accessed through the Secure Site for all state assessments.
How to Access and View Spring 2016 M-STEP and MI-Access Preliminary Student Roster Reports

The Spring 2016 Preliminary Student Roster Report allows users to view student Preliminary Scale Scores and subscores (claim and/or discipline scores) by content area and grade for the 2016 M-STEP and MI-Access assessments.

How to Access and Navigate Michigan's Interactive Assessment Reporting Site A guide for navigating the Interactive Assessment Reporting Site and generating Spring 2015 M-STEP and MI-Access score reports.
Accessing New Student's State Assessment Scores Users can access a student's state assessment scores on the Secure Site, even for tests not taken at your school, once the school becomes the student's Primary Educational Providing Entity (PEPE).
Accountable Students & Test Verification

Accountable Students Enrolled and Demographics 

The Accountable Students Enrolled and Demographics function allows schools to verify the student enrollment and demographic information that will be used in assessment and accountability reporting. This is only open during a designated time.
Answer Documents Received and Not Tested Students 

The Answer Documents Received and Not Tested Students function allows schools/districts to verify the student online and paper/pencil answer documents have been received by the scoring vendors and submit a reason a student did not test.

Miscellaneous Secure Site Functions

District and School Contacts A list of district and school assessment coordinator contacts can be viewed on the Secure Site. Any changes to the assessment coordinator contact information must be updated in the Educational Entity Master (EEM) by the authorized district EEM user.

Incident Reporting

     Early Literacy and Mathematics

Incidents, such as requesting a new online or paper/pencil test, reporting a student who is resuming testing for paper/pencil, reporting testing irregularities and misadministrations and more, will  be done on the Secure Site using the Incident Reporting page for M-STEP, WIDA ACCESS for ELLs, MI-Access and Early Literacy and Mathematics (K-2).

Online Waiver Request The document walks a user through the steps to request a waiver from testing students online and allowing students to test using paper/pencil. This is for WIDA, M-STEP and MI-Access Functional Independence. A request can only be submitted by a district administrator level user of the Secure Site.
Test Center Participation The Test Center Participation page of the OEAA Secure Site can be used to verify that a school has been confirmed by College Board and/or
ACT as participating in the current year’s assessment.

WIDA Exceptions

An exception to WIDA testing can be submitted for students that are unable to take the WIDA due to a disability and students that were incorrectly identified as EL (false EL).

Miscellaneous Documents and Presentations
2018 MME Day Presentation for Secure Site This presentation was given December 6, 2017 as an overview to functions on the Secure Site used for the spring 2018 MME assessment.
Instructions for Updating your Browser Instructions for updating your browser.
MSDS/Secure Site Data Flow Flow chart of the data from MSDS used on the Secure Site.
Abbreviations The document contains a list of abbreviations and the full text used on the Secure Site

 

 

For additional questions about the Secure Site, email mde-oeaa@michigan.gov or call
877-560-8378 and press option 3