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Instructions & Forms

Program Operational Forms

Monitoring Requirements and Forms

Sponsors are required to complete monitoring annually for program compliance.

Site Visit and Review Requirements 

Meal Count Forms

Camp, Enrolled or Conditional Non-Congregate Site Documents

These forms are required for residential, non-residential day camps, closed enrolled sites, and conditional non-congregate sites.

Income Eligibility Guidelines 

Dear Parent Guardian Letter 

Education and Nutrition Benefits Application

Instructions for Parent/Participants/Guardians

Critical Information for Free Meals 

Sponsor Program Forms

Civil Rights Complaint Log - This form is used for tracking a civil rights complaint by a Sponsor.

Field Trip Request Form - This form is used to obtain approval from MDE for off-site meal services. 

Heat Advisory Request Form - This form is used to obtain approval from MDE for non-congregate meal service related to a Heat Advisory issued by the National Weather Service (NWS). This form is NOT intended to be filled out proactively or "just in case".

Air Quality Request Form - This form is used to obtain approval from MDE for non-congregate meal service related to poor air quality issued by the National Weather Service (NWS). This form is NOT intended to be filled out proactively or "just in case".

Special Diet Accommodations Form - This form must be used for documenting food allergies, disabilities, and special dietary needs.

Temporary SFSP Site Change Form - This form should only be used for temporary changes in dates of operation, meal times, or days of operation. This form should not be used for permanent changes in meal times, CAP adjustments, dates of operation, days of operation, or adding/deleting meal types.