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Instructions & Forms

Program Operational Forms

Monitoring Requirements and Forms

Sponsors are required to complete monitoring annually for program compliance.

Site Visit and Review Requirements 

Meal Count Forms


Camp, Enrolled or Conditional Non-Congregate Site Documents

These forms are required for use with residential, non-residential day camps, closed enrolled site, and conditional non-congregate sites.

Income Eligibility Guidelines 

Dear Parent Guardian Letter 

Income Eligibility Form

Instructions for Parent/Participants/Guardians

Information for Free Meals 

Critical Information for Free Meals

Translated Applications


Sponsor Program Forms

Civil Rights Complaint Log - This form can be used for tracking a civil rights complaint by a Sponsor.

Field Trip Request Form - This form is used to obtain approval from MDE for off-site meal services. The Field Trip Request Form must be completed in GEMS/MARS at least 24 hours before the field trip.

Air Quality and Heat Advisory Request Form - This form is used to obtain approval from MDE for non-congregate meal service related to an Air Quality or Heat Advisory issued by the National Weather Service (NWS).

Special Needs Accommodations Form - This form should be used for documenting food allergies, disabilities, and special dietary needs.

Temporary SFSP Site Change Form - This form should only be used for temporary changes in dates of operation, meal times, or days of operation. This form should not be used for permanent changes in meal times, CAP adjustments, dates of operation, days of operation, or adding/deleting meal types. The Temporary SFSP Site Change Form must be completed in GEMS/MARS