Forms and Instructions

Purchase Submission

The 2025 Program Year for 10 Cents a Meal ended on September 30, 2025. All invoices for eligible products served through September 30, 2025, had to be submitted by October 14, 2025, to be paid in mid-November 2025.

10 Cents a Meal for Michigan’s Kids & Farms Purchase Submission Walkthrough

Food Purchase Submission Template

For the first time during Program Year 2025, 10 Cents a Meal grantees were able to use up to 25% of their grant award to pay for delivery fees, mileage costs, and labor expenses. Our Guidance on Allowable Costs and the submission instructions below are available for reference:

1. All Food Transportation and Labor expenses must be reported in GEMS/MARS using the Food Transportation and Labor Expenses Submission Template.
2. Labor expenses must include in the Description box the total number of hours worked and a summary of the tasks that were completed during that time.
3. Transportation expenses include mileage costs incurred by staff members and delivery fees charged by vendors.
   1. Mileage costs must include in the Description box the total number of miles traveled and a summary of the tasks that were completed during the trip. The total expense may be charged at a rate of $0.67 per mile.
   2. Delivery fees must include in the Description box a summary of the services provided by the vendor.