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Self-Monitoring

Self-Monitoring

Self-Monitoring Forms  

The School Nutrition Program (SNP) Sponsor-Level Self-Monitoring, SNP (National School Lunch Program [NSLP] and School Breakfast Program [SBP]) On-Site Review, and Fresh Fruit and Vegetable Program (FFVP) School Self-Monitoring Forms (if applicable) must be completed annually by February 1.  

  • SNP Sponsor Level Self-Monitoring Form: This review form monitors sponsor-wide practices and compliance, and therefore only one Sponsor Level Self-Monitoring Review Form is required per sponsor, annually.  
  • SNP School-Level Self-Monitoring Form: This review form is specific to each site and must be completed by any sponsor that has more than one site participating in the NSLP.

    • For lunch, sponsors must complete one review form for every site that participates in the NSLP.
    • For breakfast, sponsors only need to review 50% of the sites that participate in the SBP each year. The remaining 50% must be reviewed the following school year. However, it is best practice to complete the on‑site review form for all SBP sites every year.

    Sponsors with only one site are not required to complete this form but are strongly encouraged to do so.

  • FFVP School Self-Monitoring Form: Only sponsors participating in FFVP must complete this form. This form must be completed for all FFVP-participating sites, annually.  

 For those participating in the NSLP Afterschool Snack Program, the NSLP Afterschool Snack Program Self-Monitoring Form must be completed two times per school year; the first review must be completed within the first four weeks of operations, and the second review must be completed in the second half of the school year.  

 Self-Monitoring Fundamentals

  • Ensure all fields are filled out at the top of the monitoring forms including the School Name, Agreement Number, Sponsor Employee name, title, and date of observation.  
  • All review questions must be answered: yes, no, or not applicable (N/A). If any questions were answered “no,” a corrective action plan must be made on the last page of the form and include a documented SNP follow-up visit within 45 days acknowledging the compliance issues have been resolved.  
  • The forms must be signed regardless of if there is correction action or not. This includes the Sponsor Reviewer signature and School Site Representative signature, respective titles and dates.  
  • Food Service Management Company (FSMC) Contracts Only: When School Food Authorities (SFAs) contract with a FSMC, the SFA maintains oversight and responsibility for planning, administering, implementing, monitoring, and evaluating the school meal programs. With this, the Sponsor Reviewer who completes and signs the Self-Monitoring Forms must be a SFA employee (preferably the FSMC contract overseer). The School Site Representative’s signature may be that of an FSMC employee.  

Sponsors do not need to submit completed Self-Monitoring Forms to MDE unless requested (e.g., during an administrative review). Sponsors must retain records per the Records Retention Requirements for the School Nutrition Programs. 

Monitoring Forms are reviewed during the Administrative Review (AR) process and validated. Findings are not assigned if the sponsor documented non-compliance in their self-monitoring. Findings are only assigned when forms are incomplete, unsigned, or signed by someone who is not an SFA employee.