OHSP Federal Grant Applications

Phase 2 Preparation

Below are instructions for completing the required elements for Phase 2 of the federal grant application in the

Michigan Grants System (MGX)

1. At least three different subrecipient individuals must be registered in MGX and assigned to the grant project.

a. Agency Project Director: Primary contact for the project; manages day-to-day project activity.

b. Agency Financial Officer: Primary fiscal contact for the project; manages fiscal activity.

c. Agency Authorized Official: Provides high-level organizational approval to participate in the project. No day-to-day responsibilities; is the signatory authority of the organization.

d. An optional role of Agency Program Staff is available as applicable to your agency. This role may be used to assist in submitting reports and meeting other grant requirements.

Please work with your agency’s financial staff to ensure accurate information is provided for all the following items.

Please note that registration processes may take some time, so applicants are encouraged to begin steps 2 and 3 below as soon as possible.

2. Register/confirm active account in the Statewide Integrated Governmental Management Applications

(SIGMA) Vendor Self-Service (VSS) to receive reimbursement payments from the State of Michigan.

a. https://www.michigan.gov/budget/budget-offices/sigma/doing-business-with-the-state

b. SIGMA VSS Help Desk phone number: 517-284-0540

c. Email: SIGMA-Vendor@michigan.gov

d. Three fields from SIGMA VSS are needed for MGX:

i. Payee name

ii. Vendor customer number

iii. Address code

3. Register/confirm active account in System for Award Management (SAM).

a. https://sam.gov/

b. Two fields from SAM.gov are needed for MGX:

i. SAM.gov entity name

ii. SAM.gov Unique Entity ID (UEI)

4. Based on your reporting entity* financial elements, respond to the following questions in MGX:

a. Does the reporting entity* receive $1,000,000 or more in federal financial assistance?

i. If yes, what fiscal year does your agency follow? If it is different than the federal fiscal year (October 1 to September 30), multiple audit year periods will need to be recorded.

b. Does the subrecipient agency or institution receive $30,000 or more in federal funding from the OHSP? If there are multiple projects, all amounts must be combined.

i. If yes, in the preceding fiscal year, did the reporting entity receive 80 percent or more of its annual gross revenues in federal awards?

ii. If yes, in the preceding fiscal year, did the reporting entity’s annual gross revenues equal or exceed $25,000,000 in federal awards?

iii. If “yes” was selected for i and ii, list the names and compensation amounts of the five most highly compensated employees within the subrecipient agency or institution.

*The reporting entity is the government unit responsible for the overall administration of the grant, not just your agency. For example, for a county sheriff's office, the reporting entity would be the county.

5. Required for multi-agency enforcement projects only: Provide contact information for all subagencies, including subagency name, address, SAM UEI, email, and phone number