7.02 Detail records (DTL1, DTL2, DTL3, DTL4) overview

7.02 Detail records (DTL1, DTL2, DTL3, DTL4) overview

A retirement report is a collection of detail records. This section and its subsections provide an overview of how to complete the four types of detail records. Section 1.05 Retirement detail reports and records in the Introduction chapter describes each of the record types, and this section provides instructions for completing each record type.

Detail 1 - Member Demographics (DTL1) records:

• 7.02.01: Reporting member demographics data on a Detail 1 (DTL1) record.
• 7.06.03: Completing DTL1 records for new employees.

Detail 2 - Wage and Service (DTL2) records:

• 7.02.02: Reporting DB wages, hours, and contributions on a DTL2 record
• See also sections:
  • 7.03.00: Detail 2 (DTL2) records - common error messages.
  • 7.03.01: Multiple DTL2 records for different employment class codes.
  • 7.03.02: Reporting coaches wages on a DTL2 record.
  • 7.03.03: Reporting summer spread wages on a DTL2 record.
  • 7.03.04: Reporting workers' compensation on a DTL2 record
  • 7.03.05 Reporting other compensation for a member receiving weekly workers' compensation.
  • 7.03.06: Reporting professional services leave/professional services released time on a DTL2 record.
  • 7.03.07: Reporting wages without hours on a DTL2 record.
  • 7.03.08: Reporting retiree wages and hours on a DTL2 record.
  • 7.03.09: Reporting final wages for a deceased employee.

Detail 3 - TDP Deductions  (DTL3) records:

• 7.02.03 Reporting tax-deferred payment (TDP) deductions on a Detail 3 (DTL3) record
• See also 10: Tax-Deferred Payment Plan.

Detail 4 - DC Contributions (DTL4) records:

• 7.02.04: Reporting DC wages and contributions on a DTL4 record.
• See also sections:
  • 7.04.00: Detail 4 (DTL4) records - common error messages.
  • 7.04.01: View DC Feedback File.
  • 7.04.02: Reporting a terminated employee on a DTL4 record.
     

All record types are important, but DTL2 and DTL4 records will appear on every report. In 2022, every member you report will have a DTL2 record and a DTL4 record on most reports during the school year.

DTL1 and DTL3 records are needed only occasionally for any employee.

Last updated: 03/18/2022