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Elevator Industry News Pt. 2
In order to continue the open lines of communication between the Elevator Division and the Elevator Industry, the below policy reminders and updates are being provided to the Industry. Please note that all items below will take effect immediately, unless otherwise noted.
Final Inspection of Permits Prior to Operation
It has been brought to the attention of the Elevator Division that there are elevators being put into service after a permit is issued without a State Inspector’s final passing inspection. Per Rule 10 of the Michigan Elevator Rules – 2010:
A new, altered, or relocated elevator shall not be placed into service until it has been inspected by, and tested in the presence of, a general inspector, except as provided in section 15 of the act.
If there is a need to utilize the elevator prior to a final inspection, there may be an option to secure permission to operate the device as a Temporary Car per Rule 12 of the Michigan Elevator Rules – 2010:
(1) A licensed elevator contractor may request a temporary certificate of operation to permit the use of a passenger or freight elevator before its completion for carrying workers, authorized personnel, or materials. Such elevator shall not be used until it has been approved by a general inspector, the required fee has been paid, and a temporary certificate of operation has been obtained. Such certificate shall be issued for a period not to exceed 90 days. Renewals may be granted at the discretion of the department.
(2) Permanent elevators used temporarily during construction shall be inspected every 30 days.
Elevators that are put back into service prior to a final are subject to being sealed out-of-service for non-compliance with Michigan Rules, and it is the desire of the Elevator Division to avoid that if possible. As always, to schedule a final inspection, please contact the local Elevator Inspector.
When a new Emergency Permit request is sent into the Elevator Division, the below will be sent reminding Contractors of the Emergency Permit policies. Failure to comply may result in additional fees being assessed. Also please note, a device that is running but has not been given a compliant final inspection may be sealed out-of-service per the above bulletin.
- An Emergency Permit will not be issued without payment and official documents being received in the office.
- The official alteration permit application must be submitted with the appropriate fees in order for the permit to be issued.
- If payment and the official permit application are not received in the office within 10 business days, the device may be sealed out-of-service per Michigan Rule 13 (c).
- The approved emergency permit copy must be posted on the jobsite before work may begin.
- Within 30-days of the permit being issued, an inspection must be scheduled with the local Inspector. An inspection is not allowed to be scheduled if the permit has not been issued.
- At the time of a permit inspection, all in-scope testing for the unit must be up-to-date or a denial will be issued.
When requesting a Temporary Car for the first time, a letter must be submitted to email@example.com requesting the car, agreeing to pay the associated fees, and compliance with the required inspections and testing. Temporary Car letters for subsequent inspections will not be required. It is the responsibility of the Contractor to schedule all Temporary Car inspections - failure to do so will result in the device being sealed out-of-service. The Elevator Division may be willing to complete, authorize, and perform an Initial Temporary Car inspection on the same day as a failed final but only at the discretion of the Elevator Inspector and not in lieu of the failure. During a final, when the Inspector has determined the device has failed, the only way to have said device approved as a Temporary Car will be to: fail the final, assess the failure fees, request a Temporary Car with the Inspector and authorization to the office, then perform the Initial Temporary Car inspection and assess the appropriate fees for such. Please Note, a Temporary Car will NOT be authorized after an Automatic Failure.
$45 Certificate fees with Permits
As of April 1, 2019, when remitting permit fees, Contractors will be required to include the $45 Certificate of Operation fee. Non-payment of the $45 Certificate fee results in a Certificate not being issued which per Michigan Rule 7 (1) (a) leaves the Contractor as the responsible party for that device until issuance:
Rule 7. (1) Responsibility for the operation and maintenance of elevators shall be as follows:
(a) The person, firm, or corporation installing, repairing, relocating, or altering an elevator shall be responsible for its operation and maintenance until the certificate of operation is issued, except as provided for in R 408.7012 and shall be responsible for all tests of new, repaired, relocated, and altered equipment until the certificate of operation is issued.
Failure to pay the $45 Certificate fee will result in an email and invoice to the Contractor and a possible delay in permit issuance.
Alterations not Listed on an Issued Permit
As of May 1, 2019, if an Elevator Inspector is performing a final inspection and finds alteration(s) have been completed that are not listed on the permit, an Incomplete Final will be recorded by the inspector for the Final which will result in the appropriate fees being assessed. The Contractor will be required to submit an Emergency Permit for the additional alteration(s) to the Elevator Division within 24-hours and pay the appropriate fee. The Inspector may then perform a Temporary Car Inspection which will also have the appropriate and corresponding fees assessed. It is the expectation of the Division that, if requested, the Temporary Car Request letter as well as the Emergency Permit Request, will be sent into the office from the Contractor within 24-hours or the unit will be sealed out-of-service.
When a staff member leaves the employ of a Contractor, please note that emails related to open permits will continue to be sent to that person until the permit is closed. It is the responsibility of the Contractor to notify the Elevator Division if another person/email needs to become the contact for future permit emails.
The Elevator Division has a 30-day invoice payment policy for all Contractors’ invoices to include but not be limited to Incomplete Finals, Temporary Car Inspections, Re-inspections, Special/Overtime Inspections, and Outstanding Permit Fees (i.e., adding alterations or the Certificate fee). Failure to pay invoices within 30-days will result in the Company being denied the ability to request Overtime service and Temporary Car usage. Additionally, if a Company has not paid, existing Temporary Cars may be sealed out-of-service on the next 30-day visit. Once payment is made, a Company will be allowed to receive the above services. Failure to pay may require pre-payment for services.
**When sending a check to the Elevator Division, do not send it without an invoice or a letter stating what the payment is for. Checks sent without supporting documents are cashed but are unable to be credited to the proper account. Therefore, it may appear invoices remain outstanding.**
The Elevator Division is directing Building Owners to share the violation notices they receive with their Elevator Contractor in order to assist in communication and compliance of violations. When given a violation notice and the work is completed, please have the Licensed Journeyperson check off on each violation line to note it has been completed or complied with. Then, have the Journeyperson sign and put their license number on the form. At this time, we recognize there is not a signature line, so we ask that the white space at the top of the violation notice be used for providing the signature and license number. The violation notice must be returned to the Division in order for the violations to be complied.
With recent employee changes, inspector territories have undergone some changes in many areas across the state. Please visit Elevator Permit Information to get the most up-to-date inspector territory list.