Nurse Aide Registry

Alert

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    Alert

    BCHS Guidance

    Nurse Aide Renewal Delays

    Prometric has notified LARA that they are experiencing delays in processing nurse aide renewal applications.  These delays may extend past the expiration date even though the candidate sent their renewal paperwork in before the expiration date.  As LARA works with Prometric to address this issue, we encourage anyone that has sent in their paperwork and has not been renewed to contact Prometric to determine if their documentation was received. Overnighting or express mailing is not experiencing delays and may assist to ensure that Prometric receives the documentation timely.

     

    Any candidate certified nurse aide that has documentation that they mailed their renewal paperwork in before their expiration date may continue to work as a nurse aide until their certificate is renewed. Once renewed by Prometric, the start date will be the day after it expired. Keep all documentation until your certificate is renewed.

     

    We apologize for this temporary inconvenience.  Thank you.

     

     

    In accordance with CMS guidance, and while the national Public Health Emergency is in effect, a nursing home may:

     

    • Hire an individual that has not completed a state-approved training program if the nursing home ensures the individual is able to demonstrate competency in skills and techniques necessary to care for residents’ needs, as identified through resident assessments and described in the plan of care, and the nursing home has documented that the individual is competent to provide nursing related services.

     

    • Continue to employ an individual that has successfully completed a state-approved nurse aide training program, but not successfully passed examination, can continue to work past the 4-month regulatory requirement.

     

    Only individuals that have successfully completed a state-approved training program and examination are considered nurse aides and placed on the nurse aide registry.  Individuals not on the nurse aide registry should not be titled as nurse aides in accordance with state law.

     

    The department encourages individuals above to complete a state-approved training program and test as soon as possible prior to any expiration of the national Public Health Emergency.

     

    For questions, please contact BCHS-CNA-Registry@michigan.gov.

Nurse Aide Registry

  • NURSE AIDE REGISTRY

    The MI CNA Registry is maintained by Prometric. The link below will take you to the MI specific registry. To conduct a search, you must either have an “employer code” or the “certificate #” or specific “first name” and “last name” of the nurse aide to conduct a search.

    https://registry.prometric.com/publicMI

    Prometric also handles all initial applications, testing, renewals, and changes of information. The link below will take you to their web site where all of the forms are located.

    https://www.prometric.com/nurseaide/mi

    INITIAL CERTIFICATION: To become a CNA, new candidates must first complete a Michigan approved training course. For information on approved training programs in your county, see Regional Training Programs below. successful completion of a state approved training program, a candidate must apply to Prometric for testing and eligibility.

    Upon successful completion of both tests, an applicant is issued a certificate by Prometric that allows them to work as a CNA for 2 years. A nurse aide can work in a facility for no more than four months if they are not on the registry, provided they are competent and have completed training or testing (and are awaiting testing results) or they have been determined competent. 

    If eligible, a new candidate will be issued a certificate for two years. A renewal certificate will be good for 24 months as well. You must have worked as a nurse aide for monetary compensation during your active certificate time frame in order to renew. If it has been 24 months since your last date of verified employment, an individual’s name will be removed from the Michigan registry. In order to get back on the registry as a nurse aide, an individual will be required to re-test.

  • RENEWAL NOTICE: For certificate renewals, an individual must submit the renewal form, proof of employment as a CNA (for at least 8 hours in the last 24 months), and renewal fee to Prometric. Please go to Prometric website under CNA Registry Services for the renewal form. A certificate needs to be renewed prior to your expiration date listed on your current certificate. Prometric will send a renewal notice 45 days prior to your expiration date. (Please make sure your contact information is current or up to date.) If the renewal form is not submitted timely, or is incomplete, the certificate will lapse and the individual may not work as a CNA until the required paperwork has been received by Prometric and made active again. We encourage you to submit your renewal as soon as possible after receipt of renewal notice (but no earlier than 45 day prior to the certification expiration date). Renewal applications must be received at the Prometric office prior to expiration date, therefore, early submission is important. Please do not submit renewal documents directly to the State of Michigan. A renewal certificate will be good for 24 months or for 24 months from your last renewal period ending, for those that don't renew prior to their certificate lapsing.

    EMPLOYERS: To verify whether an individual is a certified nurse aide in Michigan or for other information, call 800-748-0252 or visit the Prometric website. Verification of current Michigan certification via the Prometric web site is sufficient documentation during onsite inspections by the State of Michigan. Also, a nursing home must not use any individual as a nurse aide for more than 4 months unless that individual is competent to provide nursing related services and has completed a Michigan specific approved training and competency evaluation program. Please see the Nurse Aide Federal Rules & Regulation noted above at 42 CFR 483.35 and 42 CFR 483.5.

    Health Care facilities must complete a performance review of every nurse aide at least once every 12 months, and must provide regular in-service education based on the outcome of these performance reviews. The in-service training must be sufficient to ensure the continuing competence of nurse aides, but must be no less than 12 hours per year. The in-service training requirements are listed in 42 CFR 483.95.

    For general information or questions, email BCHS-CNA-Registry@michigan.gov or call 800-752-4724.

Reciprocity - Out of State Candidates

  • For applicants that currently hold a nurse aide certification in another state, effective February 19, 2018, the State of Michigan will grant reciprocity under the conditions listed in Section 333.21913 of the Michigan Public Health Code.

    For candidates from States that do meet the Michigan requirements for reciprocity, your current certification status in the reciprocity State must be in good standing to be eligible for certification in Michigan.

Approved States - Reciprocity

  • The following States have confirmed to the State of Michigan that their program meets or exceeds the Michigan requirements. A candidate that has passed training and testing in one of those states is eligible to apply for a Michigan certificate through Prometric. Please contact Prometric for assistance. A candidate that has an active certificate in any state, that has completed training and testing in an approved state, may also apply for reciprocity.

    Approved states are Alabama, Alaska, Arizona, Arkansas, California, Colorado, Connecticut, Georgia, Hawaii, Idaho, Illinois, Indiana, Iowa, Kansas, Kentucky, Louisiana, Maine, Mississippi, Missouri, Nebraska, Nevada, New Hampshire, New Jersey, New Mexico, New York, North Dakota, Ohio, Oklahoma, Oregon, Pennsylvania, South Carolina, South Dakota, Tennessee, Texas, Utah, Washington, and Wisconsin.

    If a State is not listed above, it has been determined that either the State did not meet the Michigan requirement or did not respond to the Michigan’s request for training verification requirements. A candidate that did not undergo training and testing from a State listed above is not eligible for reciprocity.

    Michigan requirements for reciprocity includes, but not limited to, that the State training program is consistent with the Federal Code of Regulations, requires a minimum of 75 course hours prior to taking the competency evaluation examination, and does not allow candidates to exempt out of the training course hours.

Neglect Petition Procedure

  • Neglect Petition Procedure

    In the case of a finding of neglect; whereby, a nurse aide has been flagged on the registry, after 1 year from the date of the finding on the registry the nurse aide may petition the Bureau to have the negative finding removed from the registry. The nurse aide must send a written request to the Manager of the Health facility Professional & Nurse Aide Section. The request will be reviewed within 30 days.

    The request must include a personal attestation detailing why the nurse aide feels the neglect finding should be removed, whether the original finding was a singular occurrence or a pattern and how the employment and personal history of the nurse aide does not reflect a pattern of abusive behavior or neglect.

Nurse Aide Registration Information

Nurse Aide Training and Testing Reimbursement

Regional Training Programs

Contact Information

  • Michigan Department of Licensing and Regulatory Affairs
    Bureau of Community & Health Systems
    Health Facility Professional and Nurse Aide Section
    P.O. Box 30664
    Lansing, MI 48909

    E-mail: BCHS-CNA-Registry@michigan.gov

    Nurse Aide Phone: 517-284-8961
    Bureau Phone: 517-335-1980

    Prometric Contact Information:
    Prometric Website
    Phone: 800-752-4724

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