1.0 Introduction
1.1 Site information
The following information shall be identified:
- Site – site address with regulatory identifiers (Facility name and ID#s)
- Owner – entity, address, contacts
- Building Survey
1.2 Purpose of the document
This section should identify the purpose of this document. This plan can be submitted as an appendix to the install and commissioning documentation or submitted as a stand-alone document. However, if the OM&M Plan is submitted as a standalone document, the information provided in the installation and commission report is still required to complete the review (see Section 1.6 below).
1.3 Installer and design firm
This section should identify the installer and the design firm.
1.4 Party responsible for data collection
This section should identify who is collecting data, for what purpose, and where it will be stored.
1.5 Design and commissioning information
(Required only if the OM&M is submitted apart from the Installation and Commissioning Report)
This section should include, in an appendix, all the information contained in the Installation and Commissioning Report or reference where it can be found. If not previously provided, it can be provided as a separate appendix.
Key supporting information
- Appendix – System installation and commissioning information.
1.6 System operation documentation
This section should discuss how the system operation will be documented.
1.7 Installed alarms
This section should identify the installed alarms, typically only associated with methane or explosive conditions; the expected operating life of the equipment and any routine maintenance that must occur to ensure that the system continues to function as designed; the appropriate response times; and procedures to follow if a warning or alarm has gone off.
1.8 OM&M inspections and monitoring equipment
This section should identify what tools, instruments (and their associated calibration), monitoring frequency, and forms are necessary to perform the OM&M identified.
2.0 Maintenance and visual inspections
2.1 Mechanical equipment (if applicable)
This section should identify the expected operating life of the equipment and any routine maintenance that must occur to ensure that the system continues to function as designed.
Key supporting information
- Figure(s) – identifying the location of the equipment.
- Table – identifying the equipment, what maintenance should be performed, and when it should occur.
- Inspection Form (optional) documenting that maintenance was performed.
2.2 Calibration and testing for alarms, and telemetry (if applicable)
This section should identify the expected operating life and any required calibration procedures to ensure that any alarm(s) or telemetry continues to function as installed and within operating parameters.
Key supporting information
- Figure(s) – identifying the location of the equipment.
- Table – identifying the equipment and what maintenance or calibration should be performed and when it should occur.
- Inspection Form (optional)documenting that calibration was performed.
2.3 Sealants, barriers, batteries
This section should identify the expected life and where materials are used such as sealants, barriers, and batteries.
Key supporting information
- Figure(s) – identifying the location(s) of any sealants, barriers, and/or batteries.
- Table – identifying the equipment, required maintenance and calibration or replacement should be performed, and when it should occur.
- Inspection Form (optional)documenting the maintenance, calibration, or replacement of any sealants, barriers, or batteries.
3.0 Monitoring and measurements
This section should identify inspections that will occur, the frequency, and the performance measurements that will be collected.
Visual inspections should be based on previously reported and documented information obtained on the latest building inspection form and from interviews with on-site personnel or the individual with appropriate firsthand knowledge.
Items that should be reported on the visual inspection forms include the following:
- Changes or modifications in use, operation, configuration, structural changes, or size of the structure
- Visual PVMS components such as labels for readability and presence, sealants, building system.
- PVMS components for audible or visual indicators that a repair or replacement is warranted.
Other information that should be described in this section includes:
- Location – where the inspection will occur.
- Frequency – how often the inspection will occur.
- Observations – what observations should be made and noted.
- Operation – that the PVMS is operating.
- Response – what steps should be taken if the visual inspection identifies a response is necessary.
Note: The recommended inspection not to exceed frequency for PMVS is as follows:
- Annual building integrity and confirmation that the building has not undergone any settlement or modifications that may have impacted the integrity of the PVMS,
- Every five years confirm flow or connectivity and barrier competency. Connectivity should be from all portions of the floor to the vertical vent risers and flow up through the vertical vent risers, and
- As specified by the manufacturing company, the operation of any meter or alarms (typically limited to methane).
Key supporting information
- Figure(s) – identifying the inspection point(s)
- Table – identifying portion of the PVMS that is being inspected and specific information that should be document.
- Inspection Form (optional) allowing the inspection to be performed in a standardized and routine manner, produce a record that that the inspections have occurred, and show that the system continues to function as designed.
4.0 Data and documentation
4.1 Data documentation
This section should identify how the information collected above is stored (i.e., inspection forms, other supporting documentation, repair, and telemetric records), analyzed, and who is responsible to correct any issues identified. All data and inspection forms should be included as a separate appendix based on purpose and type of information collected.
4.2 Data analysis
This section should include how the data collected in Section 2 and Section 3 will be evaluated for effectiveness.
4.3 Building owner/tenant engagement notification forms and documentation
This section should identify how key information about the PVMS including operation, notice, and, if appropriate, installed alarms will be provided to the building owner and/or tenants. If a notice is prepared, an example should be included as an attachment and the process that will be used to provide the information should be described.
Key supporting information
- In an attachment or appendix, examples of the notices.