ProjectWise folders and environmental documents

Email your request to MDOT-ProjectWiseLocalAgency@Michigan.gov and include only the following information:

• MDOT job number(s)
  • Confirm numbers before requesting.
  • Job numbers may come from JobNet, a local planning agency, MDOT Planning, or the LAP Unit Obligation Specialist (UOS).
  • If packaging multiple jobs, list all job numbers.
• Local agency name
• Project location (street names and project limits)
• Contact information for individuals needing PW access
  • Name and email of the LA project lead
  • Name and email of the LA engineering consultant (if applicable)
• Method of project delivery (MDOT letting or local force account)
• MDOT TSC associated with the project
• LAP UOS and LAP staff engineer
  • Contact information available at Michigan.gov/MDOTLAP

What happens next
The local agency (LA) and its consultant, if listed, will receive two emails from MDOT-ProjectWiseLocalAgency@Michigan.gov regarding the PW folder request:

• 1‑ LA 5323 NEPA Submittal
  • Cultural Resources
    • CR Supporting Documents

If no PW response is received within three business days, email to request assistance.

Where to upload
Prepare and upload all Section 106 materials to the Cultural Resources subfolder within “1‑ LA 5323 NEPA Submittal” folder.

Determine project category
Refer to the LAP quick activity guide for project type:

• Group 1: Excepted
• Group 2: Conditionally excepted
• Full Review: Not excepted

Required documents
Local agencies must complete the MDOT LAP Section 106 Application and upload it to the Cultural Resources folder in ProjectWise.

File naming convention
Use the following format:

• JN (Job Number)_(Document Type)_(Date).(File Extension)
  • Job number(s): the MDOT job number(s)
  • Document type: brief indicator of file contents (Ex: 106 application)
  • Date: MMDDYYYY
  • File extension: pdf, doc, dgn, jpeg, etc.

Supporting documents
Upload maps, plans, photos and other supporting materials to the CR Supporting Documents subfolder using this file naming convention:

• JN_(Document Type)_(Support Type)_(YYYY-MM-DD).(File Extension) 

Submit for review

• Right click the Section 106 application
• Select “Change State”
• Select “Next” to set the state to submitted

Notify MDOT

• Email MDOT-LAP-Section106-Reviews@Michigan.gov if the address does not appear in the auto‑generated email.
• Include the local agency contact if submitted by a consultant.
• If no response is received within 10 business days, email the same address.

Complete NEPA Local Agency Environmental Clearance (Form 5323).

File naming convention
Use the following format:

JobNumber(s)_5323_MMDDYYYY_[version]

• Job Number(s): the MDOT job number(s)
• MMDDYYYY: submission date
• Version: submission number, if applicable

Where to upload
Place Form 5323 and all attachments in 1‑ LA 5323 NEPA Submittal.

Submit for review

• The file state will display “Pending.”
• Right‑click the document
• Select “Change State”
• Select “Next” to update the status to “Submitted”

Notify MDOT

• Email MDOT-LAP-NEPA-Reviews@Michigan.gov if the address does not appear in the auto‑generated email. 
• If a consultant submits the materials, they must include the local agency’s project contact to ensure the agency is informed of the submittal.
• If no response is received within 10 business days, email the same address.

Reminder: MDOT requires all documents to be digitally signed prior to the approval of Environmental Clearance Form 5323. Do not digitally sign documents until instructed by the NEPA coordinators.