Protected Health Information Consent Tool

There are multiple state and federal laws that address what health information can be shared, when it can be shared, and with whom.

In order to reduce confusion about when an individual’s consent is necessary to share health information, the Michigan Health Endowment Fund commissioned Altarum to create resources to help clinicians, providers, payers, and others navigate the laws surrounding health information. These resources are intended to increase the flow of patient information from clinician to clinician, particularly with respect to behavioral health information, resulting in improved care coordination across the state of Michigan. MDHHS shares these desires for better information flow and better care coordination and is therefore making these resources available here.

Cover and Grid from PHI Consent tool pdfsThe Protected Health Information (PHI) Consent Tool* (41 pages) contains comprehensive information for navigating consent decisions with behavioral health, general medical, and domestic violence PHI. It includes easy-to-navigate grids that reference both Michigan and federal laws and regulations to provide clear guidance about when consent is necessary for common PHI requests. It also includes a full glossary and overview of the state and federal laws that govern the exchange of PHI.

The PHI Consent Tool Quick Tips* (3 pages) is a quick guide that highlights the top 8 tips you should know for simplifying the exchange of behavioral health, general medical, and domestic violence PHI in Michigan.

The PHI Consent Tool Grids* (15 pages) contains just the easy-to-navigate grids from the PHI Consent Tool, without the full glossary and legal details of the full tool.

 

Free Webinar

On October 2, Altarum held a free webinar to introduce the PHI Consent Tool. A recording of that webinar, Breaking Down Barriers to the Sharing of PHI and Behavioral Health Information, is posted at http://mceita.org/webinars.*

To help us understand how our tools are being used and how they can be improved, we would appreciate you taking a minute to fill out this survey after watching the webinar.

*NOTE: Page 8 of the Protected Health Information (PHI) Consent Tool and PHI Consent Tool Grids, and several slides in the webinar contain an error that will be revised in the near future. 

The reason for request that reads, “To assist a covered entity in determining medical insurance eligibility, performing medical billing and collections activities, determining medical necessity, for utilization review (activities related to getting medical claims paid)” will be revised to a GREEN CIRCLE in the Michigan Mental Health Code column, matching the HIPAA column, rather than the red stop sign that is currently listed.

In the coming months, Altarum will also be offering training videos to introduce you to the brand-new PHI Consent Tool, which utilizes the most up-to-date legislation to guide you in deciding whether consent is necessary to share Behavioral Health information. To stay up to date with the latest information, resources, and tools for navigating behavioral health consent and confidentiality regulations in Michigan, sign up here to be added to our email list.

While Altarum is not able to provide legal advice, Altarum can answer any other questions you may have on these resources or health information sharing in Michigan at bit.ly/MI_consent_help.

Please note that these resources are for informational purposes only. Nothing in these documents represents the official position of MDHHS or the State of Michigan. They are not intended to provide legal advice or to address all circumstances that might arise. Individuals and entities using these documents are encouraged to consult their own legal counsel.