In order to monitor service provision, expenditures and consumer outcomes, the Department requires Community Mental Health Services Providers (CMHSPs), and Pre-Paid Inpatient Health Plans (PIHPs) to provide information and data on topics such as costs, services, consumer demographics, and administrative activities. The following is a list of key instructional documents for reporting to the federal Substance Abuse and Mental Health Services Administration.
(Click here for data reports and statistics.)
Annual Submission Requirement
Submission Due Date: February 28, 2026
Annual Submission Instructions
Attachment B Request for Service and Disposition of Requests
Attachment C Community Data Set Worksheet
Attachment C Community Data Sets Instructions
Attachment D Stakeholder Survey Template
Attachment E Priority Needs and Planned Actions Template
Year One (FY26) Measures with Benchmarks - Updated 10/31/2025
BH Quality Overhaul 3 Year Rollout Q&A Document - Updated 6/17/2025
Please send all questions and comments to Michelle Lehman at LehmanM3@michigan.gov.
BHTEDS FY24 5874D Error File Specification
Effective 10/01/2023
BHTEDS FY25 Admission and Discharge Extract formats
BHTEDS FY25 File Specifications
Effective 10/01/2024 – Rev. 10/28/2024
BHTEDS FY25 Error Descriptions
Effective 10/01/2024 – Rev. 03/24/2025
BHTEDS FY25 Coding Instructions
Effective 10/01/2024 – Rev. 11/05/2024
BHTEDS FY25 Field Requirements – Color Coded
Rev. 06/17/2024
BHTEDS FY26 Field Requirements - Color Coded
Effective 10/01/2025 - Rev. 12/09/2025
BH-TEDS Q & A
Rev. 9/16
BH-TEDS Error Logic
Webinar: BH-TEDS FY26 Update
Please send all questions and comments to Carol Hyso at HysoC@michigan.gov.
Many data systems are required in order to satisfy MDHHS reporting requirements. The "CMHSP/PIHP MDHHS Systems List" identifies how to add, change, or inactivate user accounts for systems that BHDDA requires the CMHSPs and PIHPs to use for reporting.
If you have questions or comments, contact Julie Harrison at harrisonj10@michigan.gov.
2020 EDIT OTP Dual Eligibles Subgroup
2021 Modifier Changes FY22 Subgroup
Encounter Data Integrity Team (EDIT)
Financial Status Reporting Fiscal Year 2026
Contract Requirements Per General Fund Section P6.5.1.1 and PIHP contract Schedule E
Financial Status Reporting Fiscal Year 2025
Contract Requirements Per General Fund Section P6.5.1.1 and PIHP contract Schedule E
Financial Status Reporting Fiscal Year 2024
Contract Requirements Per General Fund Section P6.5.1.1 and PIHP contract Schedule E
Financial Status Reporting Fiscal Year 2023
Contract Requirements Per General Fund Section P6.5.1.1 and PIHP contract Schedule E
Financial Status Reporting Fiscal Year 2022
Contract Requirements Per General Fund Section P6.5.1.1 and PIHP contract Schedule E
Financial Status Reporting Fiscal Year 2021
Contract Requirements Per General Fund Section P6.5.1.1 and PIHP contract Schedule E
Financial Status Reporting Fiscal Year 2020
Contract Requirements Per General Fund Section P6.5.1.1 and Medicaid Section P7.7.1.1
Financial Status Reporting Fiscal Year 2019
Contract Requirements Per General Fund Section P6.5.1.1 and Medicaid Section P7.7.1.1
(Medicaid contract amendment #3)
Financial Status Reporting Fiscal Year 2018
Contract Requirements Per General Fund Section P6.5.1.1 and Medicaid Section P7.7.1.1
(Medicaid contract amendment #2 effective 6/1/2018)
Financial Status Reporting Fiscal Year 2017
Contract Requirements Per General Fund Section P6.5.1.1 and Medicaid Section P7.7.1.1
Last updated 12/01/2017
Financial Status Reporting Fiscal Year 2016
Contract Requirements Per General Fund Section P6.5.5.1 and Medicaid Section P7.7.1.1
Last updated 5/11/2016
Instructions for Reporting Financial Information (Updated: 08/17/2023)
Documentation on how to report financial information via the 837 including charged and paid amount, and provider identification.
Medical Loss Ratio Reporting State Fiscal Year 2024
Forms and Instructions Posted for FY24 Expenditures per FY24 PIHP Contract
(Updated 5/22/2025)
Medical Loss Ratio Reporting State Fiscal Year 2023
Forms and Instructions Posted for FY23 Expenditures per FY23 PIHP Contract Section 3.1
(Updated 4/26/2024)
Due Date: 06/30/2024
FY25 PBIP Employment & Living Arrangement Reporting Template (Updated 06/12/2025)
Performance Bonus Incentive Pool FY25 (Updated 12/09/2025)
Performance Bonus Incentive Pool FY24 (Updated 10/25/2023)
Performance Bonus Joint MHP/PIHP Metrics
FY26 Shared Metrics Specifications (Updated 10/31/2025)
FY25 Shared Metrics Specifications (Updated 11/1/2024)
PIHP-only Pay for Performance Measures
Follow-up After Emergency Department Visit Within 30 For Mental Illness: Age 18 And Older (FUM-30AD)
FY25 Social Determinants of Health Narrative Template (Updated 06/05/2025)
Initiation and Engagement of Alcohol and Other Drug Abuse or Dependence Treatment (IET-AD) (Updated 10/01/2024)
Adherence to Antipsychotic Medications for Individuals with Schizophrenia (SAA-AD) Specification (Updated 10/01/2024)
Encounter Quality Initiative - Behavioral Health Templates
Encounter Quality Initiative - SFY2025 Behavioral Health Templates
Encounter Quality Initiative - SFY2024 Behavioral Health Templates
Encounter Quality Initiative - SFY2023 Behavioral Health Templates
Encounter Quality Initiative - SFY2022 Behavioral Health Templates
Archived Administrative Cost Reporting Forms and Instructions
Michigan's Mission-Based Performance Indicator System
FY26 MMBPIS PI Codebook (Updated 08/12/2025)
FY24 Frequently Asked Questions
Detailed instructions for reporting the Performance Indicators. Includes codebooks. Required for PIHPs.
Overview of BH Fee Schedule Reporting Requirements (updated 03/03/22)
FY2025 Staffing and Expense Survey
FY26 RMS Submission Template (Updated 09/25/25)
PIHP SUD Reporting for FY 2026
Contract Requirements for EGRAMS SUD grant agreements
PIHP SUD Reporting for FY 2025
Contract Requirements for EGRAMS SUD grant agreements
PIHP SUD Reporting for FY 2024
Contract Requirements for EGRAMS SUD grant agreements
PIHP SUD Reporting for FY 2023
Contract Requirements Per PIHP Contract Schedule E and EGRAMS grant agreements
PIHP SUD Reporting for FY 2022
Contract Requirements Per PIHP Contract Schedule E
PIHP SUD Reporting for FY 2021
Contract Requirements Per PIHP Contract Schedule E
PIHP SUD Reporting Archive
If you have questions on this material, please e-mail Jackie Sproat at sproatj@michigan.gov.
